About this role
Our client, an established investment firm based in New York City, is seeking an experienced Executive Assistant to support a senior executive and broader team. This is a high-touch, fast-paced role combining traditional executive support with Investor Relations coordination and relationship management. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing a high volume of competing priorities while working closely with senior executives, external stakeholders, and internal teams.
RESPONSIBILITIES
- Provide high-level administrative support to an executive and broader team
- Manage complex calendars and coordinate internal and external meetings
- Coordinate complex domestic and international travel, accommodations, and logistics for meetings and conferences
- Manage and maintain the CRM platform, including updates, meeting tracking, reporting, and other relevant information
- Support Investor Relations initiatives, including organizing and maintaining materials and documentation
- Coordinate external events, including preparation and follow-up
- Process expenses
- Interface and collaborate with senior executives, external stakeholders, and internal teams
- Handle highly confidential and sensitive information with discretion
- Assist with additional administrative needs and special projects as needed
REQUIREMENTS
- Prior executive administrative experience — within an investment environment or similarly fast-paced professional setting is a plus
- Bachelors Degree or equivalent
- Proficiency in Microsoft Office Suite, particularly Outlook
- Experience working with CRM platforms preferred
- Proven ability to manage a high volume of concurrent requests in a fast-paced environment while maintaining strong attention to detail
- Highly organized with strong prioritization skills and the ability to manage competing demands in real time
- Proactive and resourceful, with the ability to anticipate needs, and take initiative
- Strong written and verbal communication skills
- Comfortable learning and adopting new technology and tools to improve efficiency
- Collaborative, positive, can-do attitude with a high level of responsiveness and commitment
SALARY
$125–175K DOE + Discretionary Bonus + Benefits + 401K
HOURS
9:00/9:30am–6:00/6:30pm (DOE) + Flexibility as needed!
Hybrid schedule