Project Administrator

Engineering Project Administrator (Bluebeam & Engineering Projects)

Job Title: Engineering Project Administrator Location: Seattle, WA

Job Description

An established consulting engineering firm is seeking an experienced Project Administrator to provide daily support to engineering leadership and project teams. This position plays a critical role in coordinating project documentation, tracking project progress, maintaining schedules, and ensuring the accuracy and quality of deliverables. The ideal candidate is highly organized, detail-oriented, and experienced in managing multiple priorities within a fast-paced engineering environment. This role supports supervisors and project managers through a combination of project coordination, document control, quality review, administrative support, and engineering project tracking. Success in this position requires strong communication skills, proficiency with Bluebeam Revu, and the ability to manage data-intensive tasks with a high degree of accuracy.

Responsibilities

- Provide daily administrative and project support to engineering leadership and project teams.
- Coordinate project documentation, deliverables, and schedules throughout the project lifecycle.
- Utilize Bluebeam Revu to assist with redlines, document markups, revisions, and drawing management.
- Maintain project logs, trackers, and status reports to ensure accurate project information and visibility.
- Assist with specification updates and document formatting in accordance with project requirements.
- Review reports, drawings, and project documents for completeness, consistency, and quality control.
- Assemble project documentation packages and support report preparation efforts.
- Coordinate travel arrangements, calendars, meetings, and other administrative activities for supervisors and team leads.
- Track equipment requests, purchases, and inventory needs for project teams.
- Review and process expense reports while ensuring compliance with company procedures.
- Support commissioning and engineering teams with documentation management and project record keeping.
- Communicate with internal stakeholders to gather information and ensure timely completion of project deliverables.
- Maintain organized electronic filing systems and document control procedures.
- Assist with special projects and additional administrative responsibilities as needed.

Required Qualifications

- 3+ years of experience in project administration, project coordination, document control, or administrative support within an engineering, construction, architecture, or consulting environment.
- Experience using Bluebeam Revu for document review, markups, and redline management.
- Strong proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
- Experience managing project logs, trackers, schedules, and document-control processes.
- Excellent organizational skills with the ability to prioritize multiple tasks and deadlines.
- Strong attention to detail and commitment to accuracy.
- Effective written and verbal communication skills.
- Ability to work independently while supporting multiple stakeholders and project teams.

Preferred Qualifications

- Experience supporting MEP, commissioning, engineering, construction, or design-related projects.
- Familiarity with engineering drawings, specifications, and technical documentation.
- Experience with project management or document management platforms.
- Associate's or Bachelor's degree in Business Administration, Project Management, or a related field.

Work Environment

- Hybrid or office-based professional engineering environment.
- Collaborative team setting supporting multiple projects and internal stakeholders.
- Fast-paced environment requiring strong multitasking and organizational skills.
Job Type & Location
This is a Contract position based out of Seattle, WA.
Pay and Benefits
The pay range for this position is $28.00 - $40.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Seattle,WA.
Application Deadline
This position is anticipated to close on Oct 16, 2026. About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without
regard to race, sex, age, color, religion, national origin, veteran status, disability,
sexual orientation, gender identity, genetic information or any characteristic protected
by law.

If you would like to request a reasonable accommodation, such as the modification or
adjustment of the job application process or interviewing process due to a disability,
please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the
city and county of San Francisco, we will consider for employment qualified applicants
with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a
condition of employment or continued employment. An employer who violates this law
shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process,
including sourcing, screening, and evaluating candidates. AI helps assess applications
and qualifications, but final decisions are made by our hiring team. By applying, you
acknowledge and agree that your application may be reviewed using AI tools.