Procurement Specialist

Pinerium is seeking an organized and detail-oriented Procurement Specialist to manage purchasing activities
and supplier coordination across ICT, Low Current, and Home
Automation requirements.

This role is responsible for sourcing suitable suppliers, comparing
quotations, negotiating commercial terms, preparing purchase orders,
and following deliveries to meet business and project needs. The
ideal candidate combines practical technical-purchasing knowledge
with accurate documentation, strong follow-up, and sound
commercial judgment.

The Procurement Specialist works closely with Sales, Presales,
Technical, Project Delivery, Stores, and Finance teams to ensure
that approved materials and services are purchased accurately, at
competitive total cost, and in line with required delivery schedules.

Key Responsibilities

Procurement Planning & Supplier Sourcing

- Review approved purchase requests, BOQs, specifications,
quantities, and required delivery dates.
- Clarify missing information with requesting and technical teams
before sourcing or ordering.
- Identify, evaluate, and maintain relationships with suitable
suppliers, manufacturers, and authorized distributors.
- Develop approved alternative sources for critical items where practical.

Quotation Evaluation & Negotiation

- Prepare RFQs and obtain complete quotations for the required
products and services.
- Verify exact models/SKUs, quantities, accessories, license
terms, availability, lead times, and quotation validity.
- Compare prices, currency, taxes, freight, payment terms, and
warranty conditions on a documented and approved basis.
- Negotiate commercial terms and prepare clear purchasing
recommendations within delegated authority.
- Obtain technical approval for substitutions and required
authorization before awarding orders.

Purchase Orders & Delivery Coordination

- Prepare accurate purchase orders and obtain supplier
confirmation of specifications, quantities, price, and
delivery commitments.
- Maintain an open-order tracker and follow shipment, partial
deliveries, shortages, and delays.
- Coordinate material priorities with project teams and Stores,
escalating risks early with practical recovery options.
- Support receipt verification and resolve purchase-order,
delivery, and invoice discrepancies with Finance and the
relevant teams.

Zoho Procurement & Purchasing Records

- Use Zoho Procurement for assigned purchase requests, approval
routing, RFQs, supplier comparisons, orders, and receipt follow-up.
- Use Zoho Inventory to maintain authorized item and vendor
records and coordinate stock, receiving, and serial-number information.
- Use Zoho Books to prepare or check authorized purchasing
documents, coordinate supplier bills, and follow payment status
with Finance.
- Use Zoho CRM to retrieve authorized opportunity requirements and
provide sourcing updates to Sales.
- Maintain traceable request, approval, order, receipt, and
invoice references in the designated applications, avoiding
duplicate transactions.
- Submit eligible employee travel and business expenses through
Zoho Expense with supporting receipts and approvals.

Supplier Performance & Continuous Improvement

- Coordinate warranty claims, returns, repairs, and replacement
requests through closure.
- Monitor supplier delivery reliability, document accuracy, and responsiveness.
- Prepare purchasing reports and identify supported cost,
delivery, and process improvements.
- Maintain organized quotations, approvals, specifications, and
shipping records using assigned Zoho document and collaboration applications.
- Follow procurement policies and financial controls while
protecting supplier and company information.

Requirements

- Bachelor's degree in Supply Chain Management, Business
Administration, Commerce, Engineering, or a related field.
- Typically 1–3 years of relevant purchasing experience in systems
integration, ICT, Low Current, Automation, technology
distribution, or a closely related field.
- Working knowledge of at least one relevant product portfolio,
with the ability to learn the others.
- Practical experience reviewing BOQs, preparing RFQs, comparing
quotations, negotiating terms, and tracking purchase orders and deliveries.
- Hands-on proficiency in Zoho Inventory and Zoho Books for
assigned purchasing workflows.
- Working knowledge of Zoho CRM for internal coordination;
experience with Zoho Procurement and Zoho Expense is preferred,
with readiness to use the assigned workflows.
- Strong spreadsheet, documentation, analytical, and
organizational skills.
- Strong supplier communication and the ability to manage
competing deadlines.
- Familiarity with technical distributors, warranty/RMA processes,
licenses, or serial tracking is preferred.
- Familiarity with assigned Zoho applications such as Mail,
Calendar, Meeting, WorkDrive, Writer, Sheet, Cliq, Connect,
Projects, Desk, Sign, and Analytics is an advantage.
- Ability to recognize specification discrepancies, obtain
technical clarification, and follow purchasing approvals.
International logistics experience is an advantage where
relevant to the assigned scope.
- Self-motivated with a results-oriented mindset.
- Fluency in English (Arabic is a plus).
- Additional Requirement: Candidate must have their own laptop.
- Must be a non-smoker (all types).

Benefits

- Competitive salary and performance-based incentive opportunities.
- Exposure to ICT, Low Current, and Automation solutions and projects.
- Access to professional development and certifications through
Pinerium Academy.
- Collaborative and growth-oriented work environment.
- Career path into Senior Procurement, Supplier Management,
Procurement Leadership, or Supply Chain roles.
- Opportunity to work with clients across diverse industries
including Education, Healthcare, Manufacturing, Fintech, Retail,
Hospitality, and Professional Services.