Accounts Receivable Specialist

Job Title: Accounts Receivable Specialist Job Description
The Accounts Receivable Specialist manages the full accounts receivable cycle, including collections, cash applications, customer invoicing, account reconciliations, and claims administration. This role supports accurate financial reporting, maintains detailed customer account records, resolves billing discrepancies, and ensures timely collection of outstanding customer payments, deposits, wires, and credit card transactions.
Responsibilities
- Manage end-to-end accounts receivable processes, including collections, cash application, invoicing, and account reconciliations.
- Reconcile accounts receivable balances and investigate discrepancies to ensure accurate and timely financial reporting.
- Lead collections efforts by communicating with customers, negotiating payment arrangements, and following up on past-due accounts.
- Generate customer invoices, account statements, aging reports, and financial summaries to support internal reporting and decision-making.
- Maintain up-to-date customer account records, including credit information, payment history, and collection documentation.
- Respond to and resolve billing issues and inquiries in a professional and timely manner.
- Partner with internal teams to resolve billing discrepancies and support overall account management and customer satisfaction.
- Handle insurance-related documentation, including claims, workers compensation cases, and certificates of insurance.
- Prepare reporting and analysis for leadership as needed, providing insights into receivables, collections, and billing trends.
- Prioritize and manage multiple tasks and deadlines in a fast-paced office environment while maintaining high accuracy and attention to detail.
Essential Skills
- Experience in accounts receivable, collections, billing, or accounting support.
- Strong attention to detail and accuracy in handling financial data and documentation.
- Excellent organizational and time management skills with the ability to manage multiple priorities.
- Effective problem-solving skills for investigating and resolving billing and reconciliation issues.
- Proficiency with Microsoft Excel and Outlook for daily tasks and reporting.
- Experience using accounting software to manage accounts receivable and billing processes.
- Excellent written and verbal communication skills for interacting with customers and internal stakeholders.
- Customer service skills for managing billing inquiries and collections communications in a professional manner.
Additional Skills & Qualifications
- Background in accounting or finance support roles.
- Experience preparing aging reports and financial summaries.
- Familiarity with handling insurance claims, workers compensation cases, and certificates of insurance.
- Ability to collaborate effectively with cross-functional teams to resolve billing and account issues.
- Comfort working in a fast-paced, deadline-driven environment.
Work Environment
This is an office-based role with a standard Monday through Friday schedule, typically from 8:00 a.m. to 5:00 p.m. The position involves extensive computer and phone use and primarily seated work, with occasional lifting of up to 15 pounds. The environment is fast-paced and detail-oriented, requiring consistent focus on accuracy, timely communication, and collaboration with internal teams and customers.
Job Type & Location
This is a Contract position based out of Louisville, KY.
Pay and Benefits
The pay range for this position is $23.00 - $27.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Louisville,KY.
Application Deadline
This position is anticipated to close on Oct 9, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.