Recruiting Coordinator

Job Title: Recruiting Coordinator Job Description
The Recruiting Coordinator manages end-to-end interview scheduling and candidate logistics to ensure a smooth, professional, and high-touch hiring experience. This role partners closely with hiring teams to coordinate complex interview loops, optimize recruiting operations, and serve as a subject-matter expert on applicant tracking systems and interview logistics.
Responsibilities
- Own end-to-end scheduling for complex, multi-stage interview loops, including phone screens, technical interviews, panels, and debriefs across multiple hiring teams, primarily using Greenhouse.
- Act as the primary point of contact for candidates throughout the interview process, providing a professional, timely, and high-touch experience.
- Partner with hiring managers and interviewers to confirm availability, manage last-minute changes, and resolve scheduling conflicts quickly and effectively.
- Build and maintain interview plans, scorecards, and scheduling templates in Greenhouse to reduce manual work and minimize scheduling errors.
- Coordinate candidate travel, lodging, and expense reimbursement for onsite interviews.
- Track scheduling metrics such as time-to-schedule, interviewer load, and no-show rates, and proactively flag process bottlenecks to recruiting leadership.
- Train, mentor, and provide day-to-day guidance to junior recruiting coordinators to support their development and ensure consistent processes.
- Serve as the teams subject-matter expert on Greenhouse configuration and interview logistics best practices.
- Support offer logistics and background check coordination in partnership with recruiters and HR.
- Identify and implement process improvements to scale recruiting operations as the organization grows.
Essential Skills
- 3+ years of experience in recruiting coordination or recruiting operations, ideally supporting high-volume or technical hiring.
- Proven experience scheduling complex, multi-part interview loops for both onsite and virtual interviews.
- Hands-on experience using an applicant tracking system (ATS) to manage interviews and candidate workflows.
- Direct experience with Greenhouse or Ashby is strongly preferred.
- background in recruiting and talent acquisition, with a strong understanding of recruiting processes and candidate management.
- Ability to manage multiple stakeholders and competing priorities while maintaining accuracy and attention to detail.
- Strong communication and interpersonal skills to deliver a high-touch candidate experience and collaborate effectively with hiring teams.
Additional Skills & Qualifications
- Bachelors degree.
- 35 years of recruiting coordinator experience supporting diverse hiring teams.
- Advanced proficiency with ATS platforms, with Greenhouse experience considered a plus.
- Ability to analyze scheduling metrics and identify process bottlenecks and areas for improvement.
- Experience mentoring or providing guidance to junior team members in a recruiting or operations function.
- Strong organizational skills and the ability to build and maintain structured interview plans, scorecards, and scheduling templates.
Work Environment
This position is based onsite in El Segundo. The role operates in a collaborative office environment, working closely with recruiters, hiring managers, and interviewers to support ongoing hiring needs. You will frequently use technology tools such as Greenhouse or other ATS platforms to manage interviews, track metrics, and maintain structured processes, while supporting both onsite and virtual interview logistics.
Job Type & Location
This is a Permanent position based out of El Segundo, CA.
Pay and Benefits
The pay range for this position is $70000.00 - $110000.00/yr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Required Qualifications
3+ years of recruiting coordination or recruiting operations experience, ideally supporting high-volume or technical hiring
Hands-on experience scheduling complex, multi-part interview loops (onsite and virtual) in an ATS; direct experience with Greenhouse or Ashby strongly preferred
Workplace Type
This is a fully onsite position in El Segundo,CA.
Application Deadline
This position is anticipated to close on Oct 17, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.