Procurement Coordinator – Supplier Portal

Job Summary:

Works independently to update procurement systems and coordinates approval and control of procurement activities. Coordinates and assigns daily tasks to team members. Provides support to sourcing and finance teams globally.

Key Responsibilities:

Proactively contacts suppliers to maintain pertinent data, obtain needed documentation, and enable suppliers in procurement systems.
Lead identification/resolution of minor supplier invoice and payment issues.
Support completion, closure, and recording activities for various contracts and other supplier documentation.
Prepare documentation for sourcing events.
Initiate and coordinate work delivering results in meeting cost, quality, delivery, and inventory goals.
Support/Coordinate supplier quality activities with supplier quality improvement engineers, suppliers, and category teams.
Liaison between procurement teams and other functions.
Coordinate health safety and environmental awareness and improvement activities and daily tasks.
Perform any other tasks assigned. Identify tasks requiring completion.
Participate in Project teams, when necessary, to ensure effective implementation of change.
Communicate with the supplier and work with supplier to manage Project deliverables within agreed timelines.
Use common process tools and business systems to provide repeatable analytics and reporting.
Ensure data integrity of all procurement information as it is created and deliver ongoing improvement of existing data.
Identify and implement improvements to business processes.
Global focus may be required.

Key Responsibilities & Role Description
Manage Supplier Portal help desk, user login credentials and Engineering Standard change publishing
Support Procurement Organization to resolve system (IT related) issues
Well experience in deadline-based work management ensuring adherence of the team to escalation SLA, On-time assessment and closure of tasks while adhering guideline.
Procurement domain expertise, Strong BI and visualization capabilities, Ability to quickly build scalable low-code/no-code business solutions as & when needed. Automation Mindset, Manage large data from global Procurement organization
Continuous Improvement Mindset: Identifies inefficiencies, proposes innovative solutions, and implements process enhancements. Build automations, enhance systems and create dashboards to deliver efficient outcomes. Collaborate for improvement of the engineering standard process.
Document and share best practices, lessons learned, and improvement initiatives across procurement teams.

Basic Competencies Needed
Collaboration & Teamwork –promotes teamwork, facilitates brainstorming, and drives collective problem-solving across teams.
Stakeholder & Customer Engagement – Builds strong relationships with sourcing teams, suppliers, and internal stakeholders, ensuring a smooth and customer-centric task execution
Escalation & Conflict Management – Handles escalations calmly, resolves conflicts effectively, and ensures minimal business disruption.
Analytical & System Expertise – Data management skills with accuracy, and automation building expertise, Attention to details. Leverages data-driven insights and demonstrates strong proficiency in procurement systems (SAP/Oracle/Ariba), dashboards, and automation tools (Power BI, Power Automate, Excel Macros, SQL).
Continuous Improvement & Agility – Identifies process inefficiencies, drives innovation, adapts to change, and delivers enhancements with resilience and a solution-oriented mindset.

Experience
4+ years of experience in managing/analyzing Procurement data. Hands on experience with BI and visualization tool usage, Building Power Platforms, Ability to quickly build scalable low-code/no-code business solutions
Exposure to cross functional collaboration
Familiarity with Cummins systems (Oracle/Ariba or equivalent) for data Management.
Exposure to end-to-end Source-to-Pay processes and Supplier Portal handling.

Educational Background
Bachelor’s degree (B.E./B.Tech.) in Engineering, Business, or related field.
Additional certifications in Procurement, Project Management (PMP/Prince2), or Data Analytics would be an advantage.

Other
Work Location: IOC-Pune, India
Shift Timing – Afternoon (EMEA) shift (12:30pm-09:30pm IST)
Working Mode: Hybrid / On site with Flexibility
Holidays – Site Holidays Applicable (US)