Executive Assistant

Profile Summary

As an Executive Assistant (“EA”) within Mizuho London CIB Banking Division, you will play a crucial role in supporting one or two senior Managing Directors (MDs) who are part of the Banking Leadership Team, as well as broader support for their teams.

This role requires you to act as a central point of contact for your designated team(s), managing a wide range of responsibilities with professionalism, discretion, and efficiency. Excellent communication and organisational skills are essential, as is the ability to adapt and remain composed in a high-pressure environment. Additionally, you will provide administrative support to the broader Banking team, whilst being an integral part of the Banking EA Group reporting to the Banking Chief Operating Office.

As a member of the Banking EA Group, you will be required to work closely with other Banking EAs to provide cover during periods of absence, as well as cross-coverage and shared support if required. An awareness of cultural sensitivity and the ability to build strong relationship across teams in a global environment are key to success in this role.

Duties and Responsibilities

Diary and Travel Management:

- Provide high-level support to those within your remit, through effective diary management, extensive travel arrangements, and comprehensive administrative support.

- Proactively manage executives' time, ensuring prioritisation of key commitments and arranging delegations where appropriate.

- Handle travel arrangements and other necessary preparations for business trips, focusing on cost control and reduction.

Expense Management

- Promptly process and track expenses in accordance with the Bank’s policies and procedures.

Communication & Correspondence

- Ensure all communications are clear, concise, and accurate.

- Remind colleagues of key dates related to HR, mandatory training deadlines, etc

Office Management

- Ensure the office space within your remit is well-organised and equipped with necessary supplies.

- Coordinate with Facilities and IT teams for any office-related issues, support office moves, and maintain a conducive office environment.

Supporting Projects & Initiatives

- Support various projects and activities as required, including Learning & Development initiatives.

- Use initiative to implement changes and improve processes within the team and across the wider Banking community, to include knowledge sharing initiatives.

Team Meetings & Events

- Assist with coordinating, planning, organising and execution of events, meetings, and conferences.

Ad Hoc Tasks

- Provide prompt and efficient administrative support, including document preparation, printing and binding, general administration as well as the facilitation of the onboarding process for new team members to ensure a smooth transition and integration.

Collaboration and Flexibility

- Work collaboratively and harmoniously with key stakeholders, including other Banking EAs.

- This role is based in London but may require flexibility to support early or late administrative duties across global time zones on occasion.

Qualifications, Skills and Experience

- Proven experience as an Executive Assistant supporting senior executives in a corporate environment, preferably within banking or financial services, with knowledge of the Banking industry

- Fluent Japanese and English language skills are essential

- Proven experience of building effective relationships and working collaboratively with senior stakeholders

- Flexible and adaptable approach, with the ability to respond effectively to changing priorities and business requirements

- Excellent organisational skills, with the ability to manage multiple priorities, coordinate complex schedules and work effectively in a fast paced environment

- Strong attention to detail and excellent written and verbal communication skills, including the ability to draft professional correspondence and other business documentation

- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)

- Demonstrable ability to use initiative, anticipate needs, solve problems and manage competing demands with minimal supervision.

- Strong team player, with a collaborative approach and willingness to contribute to the success of the wider EA pool

- High levels of discretion, professionalism and integrity, with experience handling highly confidential and sensitive information

- Proven ability to manage time effectively, meet deadlines and perform well under pressure

- Experience supporting senior executives within an international or multicultural environment would be advantageous

What Mizuho Can Offer You

Here at Mizuho, there are fantastic progression opportunities and clear paths to promotion. We will give you ample opportunity to affect change and to help grow our business.

In addition to the great opportunity outlined above we are also currently able to offer:

- Competitive starting salary, plus discretionary bonus

- Non-contributory pension

- 27 days’ annual leave

- Core working hours*

- Hybrid working - office and home based*

- Virtual GP

- Wellbeing benefits, including Mental Health Allies and First Aiders

*For applicable roles only

At Mizuho, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs.

We are committed to supporting equality and diversity, and seek to create a workplace that is fully inclusive. We welcome applications from all sections of the community that we operate in and from all ethnic backgrounds, sexual orientation, beliefs, gender identities and disabilities

If you require more information about our equal opportunities policy or wish to discuss any accessibility requirements or reasonable adjustments please contact the recruitment team – [email protected] and we will be happy to help.