Executive Assistant

About Us:

PT Anugerah Pharmindo Lestari (APL) a Zuellig Pharma company, is a leading healthcare solutions in Indonesia, and our purpose is to make healthcare more accessible to the communities we serve.

We provide world-class distribution, commercialization, and clinical trial support to support the growing healthcare needs in this region. The company was started forty years ago and has grown to become a billion-dollar business covering 514 cities with over 2,500 employees.

Our people serve more than 60,000 direct and indirect medical facilities and work with over 50 clients, including the top 20 pharmaceutical companies in the world.

Purpose of the Role:

Serve as a strategic partner to the President Director, managing their time, priorities, and communications while providing high-level support, coordination, and insights to drive business success

What You’ll Do:

- Proactively manage and protect the President Director’s schedule by balancing competing priorities, resolving conflicts, and coordinating complex calendars across multiple time zones.

- Draft, review, and finalize executive correspondence, presentations, reports, and Board materials. Monitor and prioritize incoming communications to ensure timely action on critical matters.

- Act as the primary liaison between the President Director, Board of Directors, Regional Leadership Team, senior management, external partners, and key stakeholders while maintaining the highest level of professionalism and confidentiality.

- Accompany the President Director in executive meetings, strategic discussions, customer engagements, and external business events when required, providing meeting support, capturing key decisions, and ensuring timely follow-up of agreed actions.

- Track strategic initiatives and cross-functional projects sponsored by the President Director. Monitor milestones, identify potential delays or risks, follow up with project owners, and provide regular executive progress updates.

- Analyze business information, consolidate reports from various functions, and prepare concise executive summaries, dashboards, and decision-support materials for management meetings.

- Coordinate Executive Committee, Board, and Leadership Team meetings by preparing agendas, compiling presentation materials, taking accurate meeting minutes, documenting decisions, and monitoring action items through completion.

- Facilitate cross-functional coordination on business-critical initiatives by working closely with department heads to ensure deliverables, reports, and executive requests are completed accurately and on schedule.

- Plan and organize complex domestic and international travel arrangements, including flights, accommodation, visas, transportation, and detailed travel itineraries.

What Will Make You Successful:

Must Have:

- Bachelor’s degree in business administration, Communications, Management, or a related field.

- Minimum 8 years of experience supporting Board-level executives, Presidents, CEOs, or C-suite leaders within a multinational corporation.Handle highly confidential information with discretion while exercising sound judgment in managing sensitive business matters.

- Proven ability to manage executive priorities in a fast-paced, highly dynamic business environment.

- Strong analytical and problem-solving skills with the ability to synthesize complex information into concise executive insights and recommendations.

- Excellent project coordination and stakeholder management capabilities, with strong attention to detail and execution.

- Near-native English proficiency (written and spoken) with exceptional business writing, presentation development, and communication skills.

- Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and collaboration platforms such as Microsoft Teams and SharePoint.

- High emotional intelligence (EQ), strong business acumen, excellent interpersonal skills, and unquestionable integrity in handling confidential information.

Advantages to Have:

- Experience in pharmaceutical, healthcare, life sciences, logistics, or other multinational corporate environments will be a strong advantage.

Why join APL:

- We are committed to fostering an inclusive environment where our employees can learn, grow, and achieve shared success.

- We champion diversity, equity, and inclusion, ensuring every individual feels valued, respected, and treated fairly.

- As a leading multi-market healthcare solutions provider, we empower our employees to gain comprehensive knowledge and expertise in the dynamic healthcare industry across the region.

- Enjoy the flexibility to effectively balance your work and personal life while taking charge of your career journey through our empowering growth opportunities.

- Our Total Rewards program is designed to support your overall well-being in every aspect.

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