Senior Executive - Transport

Job Title
Senior Executive - Transport

Job Description Summary

Job Description

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- Transport Operations

- Manage daily operations of approximately 75 buses across assigned locations.
- Ensure buses operate as per defined schedules and routes.
- Conduct daily physical inspections of buses (minimum 5 buses) outside office premises.
- Arrange alternate transport in case of breakdowns or schedule changes.

- Monitoring & Reporting

- Verify daily security bus checklists and identify discrepancies.
- Track employee attendance/punching reports and determine flexi timings.
- Share updates with transport coordinators for route adjustments.
- Prepare and maintain: Daily employee count reports
- Flexi timing reports
- Parking vehicle count
- Breakdown reports

- Submit monthly consolidated reports to the client.

- Vendor Management

- Coordinate with transport vendors for: Bus availability and deployment
- Breakdown resolution
- Taxi arrangements during emergencies

- Conduct regular follow-ups and meetings for: Escalations
- Addition or removal of buses

- Compliance & Documentation

- Ensure all vehicles are valid: RC, Insurance, PUC, Permits, and other statutory documents

- Maintain records as per client-provided tracking systems and link sheets. Keep updated database of:
- Drivers (contact details and records)
- Bus fleet summary (additions and removals)

- Tracking & Systems

- Monitor and ensure GPS systems in all buses are functioning properly.
- Track daily transport issues using issue logs/sheets and ensure timely resolution.

- Safety & Audits

- Ensure all transport operations comply with safety standards and company policies.
- Conduct surprise inspections, including driver alcohol testing.
- Ensure pre-monsoon preparedness of all vehicles in coordination with vendors.
- Inspect new buses with HSE team before onboarding them into operations.

- Verification & Control

- Verify and reconcile security transport records with internal transport data for accuracy in: Bus count
- Timings

- Incident Management

- Report on transport-related incidents promptly.
- Prepare detailed incident reports and coordinate corrective actions.

- Training & Coordination

- Participate in and coordinate defensive driving training programs for drivers.
- Ensure attendance and compliance with safety training requirements.

INCO: “Cushman & Wakefield”