About this role
The Development Coordinator provides administrative and operational support to CTY’s Development & Alumni Relations team and serves as the primary operational liaison between CTY and centralized JHU Development & Alumni Relations services. The position provides critical coordination and day-to-day administrative support that enables frontline fundraisers and constituent relations staff to focus on relationship-building, donor engagement, and revenue-generating activities.
The Development Coordinator will provide general support to Development and Alumni Relations (DAR) operations and work under the direction of DAR staff to ensure programs, projects, and initiatives are appropriately supported.
Specific Duties & Responsibilities:
Support processing of team information and data management. Enter, retrieve, and maintain data stored in development database (CRM). This may include:
- Processing gifts, pledges, and other donor-related transactions
- Coordinating gift tracking and database maintenance
- Entering visit notes, solicitation activity, and linking gifts to the appropriate proposal
- Entering and updating workplan data
- Compiling and producing reports
Provide administrative support for the DAR team. This may include:
- Handle sensitive and confidential information with an appropriate level of discretion
- Proactively maintaining a conflict-free electronic calendar for the principal, which may include arranging intricate meetings with leaders and donors.
- Coordinating staff portfolios and portfolio assignment transfers
- Organizing meetings and preparing materials
- Preparing and mailing gift acknowledgement letters
- Drafting correspondence
- Producing a variety of reports and presentations using information from multiple sources.
- Creating tables, graphs, and PowerPoint presentations
- Preparing event briefings for leaders.
- Responding to internal and external constituent inquiries
- Assisting with financial transactions, e.g., reconciling travel expenses, paying invoices
- Maintaining and monitoring operating budgets.
- Ensuring the successful execution of events by assisting with planning and day-of management
- Assisting with management of project deadlines and deliverables, following up on outstanding tasks
- Monitoring and contributing to social media communications
- Maintaining office filing systems and office equipment inventories
Other duties as assigned.
In addition to the duties listed above the Development Coordinator will:
- Serve as the primary operational liaison to central Advancement Services and coordinate with other central DAR partners as needed, facilitating requests and resolving operational issues involving donor and prospect records, gifts, research, reporting, and other advancement processes.
- Coordinate prospect research requests and help ensure that fundraisers have the information and research needed to prepare for donor and prospect engagement.
- Partner closely with the Alumni & Constituent Relations Officer to provide operational and logistical support for CTY’s donor stewardship and constituent engagement program, including donor, parent, alumni, volunteer, and special-event activities.
- Support the flow of information between CTY Development & Alumni Relations and central DAR partners to ensure that fundraising activity, donor information, and advancement processes are accurately coordinated across units.
- Help maintain the operational infrastructure necessary for the team’s major gifts, annual giving, corporate/foundation relations, stewardship, and constituent engagement work, serving as a central point of coordination across these functions.
Minimum Qualifications
- High school diploma or graduation equivalent.
- Three years related experience.
- Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Bachelor’s degree.
- Experience using a CRM.
- Experience working in an advancement/development office with a CRM such as Salesforce or Blackbaud and navigating centralized advancement services.
- Cross-functional coordination and relationship-management skills, with the ability to work effectively with others.
Classified Title: Development Coordinator
Job Posting Title (Working Title): Development Coordinator, Center for Talented Youth
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: Minimum: $36,300 - Maximum: $67,700 (targeted salary: $50,000; commensurate with experience)
Employee group: Full Time
Schedule: Mon-Fri, 8:30am-5:00pm
FLSA Status: Non-Exempt
Location: Mount Washington Campus
Department name: 10000090-CTY Development
Personnel area: Academic and Business Centers