Junior Facilities & Workplace Coordinator

Equinox Engineering Ltd. is a leading Calgary-based EPCM firm delivering innovative facility design and engineering solutions across natural gas, conventional oil, heavy oil, SAGD, and emerging energy sectors. As our technology capabilities evolve to support increasingly complex engineering and business needs, we are investing in strong architectural leadership to enable scalable, secure, and high-quality software solutions.
We are seeking a Junior Facilities & Workplace Coordinator who is organized, hands-on, and passionate about creating a productive workplace environment. In this role, you will support the day-to-day operation of our offices by coordinating workspace moves, supporting employee onboarding and offboarding, assisting with facilities activities, and providing basic workplace technology support.
This is an excellent opportunity for someone who enjoys variety, problem-solving, and working in a fast-paced environment where no two days are the same.

Why Join Equinox?
• Meaningful work supporting teams delivering high-impact energy projects
• A people-focused culture that values collaboration, continuous improvement, and service excellence
• Opportunity to gain hands-on experience across facilities, workplace services, and office operations
• Exposure to multidisciplinary engineering teams and business functions
• A flexible and supportive environment designed for long-term career development

What You’ll Do
As a Junior Facilities & Workplace Coordinator , you will help ensure employees have a safe, functional, and productive work environment. Your role will include:

Office Moves & Workplace Coordination
• Coordinate and support employee moves between offices, floors, and workspaces
• Set up and relocate workstations, monitors, docking stations, peripherals, and office equipment
• Assist with office consolidations, relocations, and workplace reconfigurations
• Maintain seating plans, workstation assignments, and occupancy records
• Conduct regular workspace audits to identify available desks and workspace requirements
• Coordinate temporary seating, hoteling stations, and hybrid workspaces
• Assist with furniture installations, deliveries, and office setup activities

Workplace Technology Support
• Provide basic support for workstation equipment including monitors, docking stations, keyboards, mice, cameras, and headsets
• Assist employees with meeting room and boardroom technology
• Support Teams, presentation equipment, displays, cameras, and audio systems
• Perform basic troubleshooting and escalate complex technical issues to the IT team
• Assist with maintaining organized technology storage areas and equipment inventories

Onboarding & Offboarding Support
• Prepare workstations and office setups for new employees
• Coordinate furniture, equipment, access cards, supplies, and workspace requirements
• Assist with workplace orientation activities as required
• Support offboarding activities including equipment collection and workstation turnover
• Work closely with HR, IT, and Administration to ensure a seamless employee experience

Facilities Support
• Conduct regular office inspections and identify maintenance or repair requirements
• Coordinate maintenance requests with building management and service providers
• Assist with office furniture, storage, supplies, signage, and equipment management
• Support vendor access, office deliveries, and facilities-related activities
• Help maintain clean, organized, and professional office spaces
• Support workplace safety and emergency preparedness initiatives

Space Planning & Documentation
• Maintain accurate seating charts, floorplans, equipment inventories, and move records
• Assist with updates to floorplans and workplace documentation
• Support office planning initiatives and future workplace projects
• Ensure workplace records remain current and accurately reflect office occupancy

Safety, Quality & Compliance
• Follow company policies, workplace procedures, and safety requirements
• Support a safe, organized, and productive work environment
• Maintain accurate records and documentation related to workplace activities
• Promote continuous improvement in workplace and facilities processes

About You
You are a dependable, service-oriented professional who enjoys helping others, solving problems, and working in a hands-on environment. You bring:
• Previous experience in facilities, office services, workplace support, IT support, property management, construction, warehousing, or a related field considered an asset
• Strong organizational and time-management skills
• Excellent communication and customer-service abilities
• Ability to manage multiple priorities and adapt to changing requirements
• A practical, solutions-focused approach to problem-solving
• Ability to work independently while collaborating with multiple departments

Technical Foundation
• Basic understanding of office technology, computer equipment, and workstation setup
• Experience supporting workplace moves, facilities activities, or office operations is considered an asset
• Familiarity with onboarding, offboarding, and workplace coordination activities
• Understanding of workplace health and safety practices
• Experience working with vendors, building management, or service providers is considered an asset

Software Proficiency
• Microsoft Outlook, Teams, Excel, and other Microsoft Office applications
• Familiarity with workplace planning tools, floorplan software, Bluebeam, Visio, or AutoCAD is considered an asset
• Ability to learn and adapt to new systems and workplace technologies

Physical Requirements
This is an active, hands-on position. The successful candidate must be comfortable:
• Walking between office floors and locations regularly
• Lifting, carrying, and setting up office equipment and workstation components
• Moving monitors, chairs, boxes, and workplace equipment
• Assisting with furniture moves and office reconfigurations
• Using carts, dollies, ladders, and other basic facilities equipment as required

Ready to Apply?

If you enjoy creating positive workplace experiences, solving practical challenges, and supporting employees in a dynamic office environment, we'd love to hear from you.