Personal Assistant

Job Purpose:

The role focuses on calendar management, travel coordination, logistics, stakeholder coordination, and strict confidentiality, enabling effective time and priority management.

How you will make an impact (Key responsibilities):

- Calendar & Desk Management

 Manage the Chairwoman’s calendar, appointments, and meeting schedules

 Coordinate internal and external meetings, ensuring optimal sequencing and time utilization

 Screen calls, emails, and meeting requests; prioritize and route appropriately

 Maintain the Chairwoman’s desk, documents, and records in an organized and accessible manner

2. Travel & Logistics Management

 Plan and coordinate domestic and international travel, including flight bookings, accommodation, visas, and ground transportation

 Prepare travel itineraries and ensure all logistics are aligned ahead of travel

 Coordinate logistics for meetings, events, and off-sites, including venues, materials, and arrangements

 Act as the point of contact for last-minute changes and contingencies

3. Stakeholder Coordination

 Serve as the coordination point between the Chairwoman and internal teams, Board members’ offices, and external stakeholders

 Manage communication flow and follow-ups with professionalism and discretion

 Ensure timely coordination with the CEO’s office, leadership team, and support functions as required

 Handle sensitive and confidential information with absolute discretion

 Ensure secure handling, storage, and sharing of documents and information

 Exercise caution and judgment in managing access to the Chairwoman and her information 4. Planning & Administrative Support

 Support planning of key meetings, events, and schedules

 Track action items and ensure follow-ups are completed

 Assist with preparation and collation of meeting materials, presentations, and documents

 Maintain accurate records and filing systems .

Qualifications & Skills

 3–7 years of experience as an Executive Assistant or Administrative Assistant supporting senior leaders

 Experience supporting Board-level or CXO roles preferred

 Proficiency in MS Office / Google Workspace and scheduling tools