About this role
This is a remote position.
Company-wide visibility and execution
- Develop a strong understanding of priorities, progress, blockers, risks and upcoming decisions across Rayda.
- Attend leadership and company-wide meetings.
- Build strong working relationships with department heads.
- Identify issues or gaps that may require CEO attention.
- Prepare concise Founder Briefs covering key developments, risks, decisions and follow-ups.
- Maintain visibility across Rayda’s globally distributed team.
Commitment tracking and follow-through
- Own and maintain the company-wide commitments tracker.
- Track key commitments, owners, deadlines, dependencies, blockers and status.
- Proactively follow up with owners before commitments become overdue.
- Identify stalled or slipping commitments and understand the reasons.
- Escalate material issues where appropriate.
- Ensure commitments made by the CEO or during leadership discussions have clear ownership and follow-through.
Turning CEO priorities into execution
- Translate CEO priorities and ideas into clear, executable plans.
- Clarify desired outcomes and identify appropriate owners and stakeholders.
- Define key actions, milestones, dependencies and timelines.
- Coordinate with relevant departments and teams.
- Track progress and surface blockers.
- Keep the CEO informed without requiring the CEO to directly manage each initiative.
Supporting department heads
- Help department heads improve clarity, accountability, coordination and follow-through without becoming their manager.
- Follow up on agreed actions and deadlines.
- Help unblock cross-functional work.
- Coordinate activities involving multiple departments.
- Surface emerging operational issues and escalate persistent or material issues appropriately.
Creating leverage for the CEO
- Distinguish between matters requiring CEO attention and those that can be resolved elsewhere.
- Ensure the CEO is prepared for important meetings and decisions.
- Track important CEO commitments, decisions and follow-ups.
- Identify when important priorities have stalled or lost momentum.
- Protect the CEO from unnecessary operational noise while ensuring critical information reaches him.
- Respectfully challenge the CEO where priorities or allocation of attention appear inconsistent.
Internal communications and coordination
- Prepare internal updates, presentations, documents and briefing materials.
- Coordinate company-wide communications and follow-ups.
- Translate leadership decisions into clear actions and ownership.
- Ensure important information reaches the appropriate people.
Company events and initiatives
- Coordinate internal offsites, leadership sessions, hackathons, team gatherings and other company initiatives.
- Manage logistics, stakeholders, timelines and follow-through.
- Work with internal teams and external providers as required.
- Provide operational support for external events where required.
Executive and travel support
- Coordinate flights, accommodation, transportation and travel itineraries.
- Ensure travel plans and logistics are communicated well ahead of time.
- Coordinate important appointments where required.
- Anticipate logistical requirements around travel and major commitments.
Requirements
- Strong ownership mindset with the ability to identify issues, take initiative and drive follow-through without constant supervision.
- Excellent organisational and prioritisation skills, with the ability to manage multiple priorities, commitments and deadlines simultaneously.
- Strong judgment and ability to determine what requires CEO attention, what should be escalated and what can be resolved independently.
- Excellent written and verbal communication skills, with confidence engaging employees, department heads, senior leadership and external stakeholders.
- Demonstrated ability to operate effectively in fast-paced, high-responsibility and ambiguous environments.
- Strong execution and coordination skills, particularly across multiple teams and stakeholders.
- Ability to proactively track commitments and ensure agreed actions translate into outcomes.
- High level of discretion and maturity when handling confidential or sensitive information.
- Confidence to respectfully challenge senior stakeholders and ask direct, constructive questions when necessary.
- Strong curiosity and willingness to develop a broad understanding of different business functions, including Product, Sales, Marketing, Engineering, Finance, Operations and People.
- High adaptability and ability to respond effectively as priorities change.
- Experience in startup operations, business operations, Founder’s Office, executive operations, strategy, consulting, project/programme management, investment banking or another demanding environment is advantageous but not mandatory .
- Prior Executive Assistant experience is not required ; exceptional early-career candidates with strong judgment, ownership and operating ability are welcome to apply.
Benefits
- Opportunity to work directly with Rayda’s Founder & CEO.
- Broad exposure across Strategy, Operations, Product, Sales, Marketing, Finance, People and company-wide execution.
- Opportunity to work in a growing, globally distributed technology company.
- Significant learning and professional development through exposure to company-wide priorities and leadership decision-making.
- Potential to grow into broader Founder’s Office, Executive Operations or Chief of Staff responsibilities as Rayda and the individual develop.