Payroll Manager

Compensation
$65,638.00 Annual

Job Description Summary
The application deadline for this position is 11:59pm EST on October 21, 2026.

The Payroll Manager is a subject matter expert of payroll processes and functions and is responsible for managing, maintaining, and regularly reviewing the payroll processing system to ensure timely and accurate processing of payroll transactions. This position administers and supervises the payroll operations of the college and is responsible for ensuring appropriate employee compensation and accurate payroll deductions; IRS tax reporting; annual W-2 process; calculating terminal pay, FRS contributions and assistance with related reporting; SGIP payments and reporting; state unemployment reporting; and compliance with federal, state, and college regulations. The Payroll Manager enforces DOL wage and hour requirements; administers involuntary garnishments and deductions; manages pre- and post-tax benefit deductions; maintains internal controls; and provides accurate payroll data and documentation to auditors. The Payroll Manager also assists with regulatory compliance as it relates to plan documents and vendor agreements.

Job Description

Responsibilities and Duties Include:

- Manages all aspects of daily payroll operations, including payroll processing and reporting; payroll deductions; workers’ compensation; unemployment insurance; employee and retiree benefits; health, dental, vision and life insurance; Short/Long Term Disability (STD/LTD); Flexible Spending Account (FSA); and tax shelters including 403(b), 457, and 401(a).
- Manages, maintains, and reviews the payroll processing system to ensure timely and accurate processing of payroll transactions which includes ensuring the system is correctly processing salaries, reported hours worked, paid leave, holiday pay, and overtime calculations.

- Maintain payroll schedules and ensures all payroll processes meet established deadlines.
- Ensures that payroll deductions are accurate as aligned with SGIP and FRS in collaboration with accounting and IT partners including the monitoring of all related reports.
- Analyzes, interprets, and applies all federal, state, and local laws, rules, regulations, and policies related to payroll.
- Stays abreast of updates to applicable federal and state regulations and periodically reviews payroll processes and procedures to ensure full compliance with DOL, IRS, FRS, college rules and HRIS business processes.
- Confirms payroll tax compliance with relevant laws and internal policies, staying informed of key dates and regulatory deadlines.
- Ensures the accurate payment and reporting of college employee benefits in compliance with the provision of tax laws, federal and state regulations, and college policies.
- Monitors and ensures compliance with wage and hour laws, terminal leave, benefit deductions, retirement contributions, and other payroll-related requirements.
- Ensures all court orders, levies, and garnishments are administered in accordance with applicable laws and regulations.
- Maintains internal controls by reviewing and approving payroll transactions, audits, reconciliations, and reports; auditing manual transactions entered into the system; and identifying and correcting discrepancies.
- Oversees the calculation of manual payroll checks, including terminal leave pay, employee awards, one-time payments and issuance of manual checks.
- Prepares terminal pay calculations for employees, including projections for planning purposes.
- Oversees the submission and processing of 941 Quarterly Tax Returns, W-2 year-end reporting, and State Quarterly Re-employment payments.
- Prepares and submits all payroll related reports, including workers’ compensation, actual and estimated payroll, and reports for health, life, dental, vision and disability payments and coordinates with accounting as appropriate on related reporting completed outside of the HR payroll department.
- Collaborates with college constituents to facilitate the accurate completion of various payroll processes including the Office for Finance and Information Technology Services, as well as functional leads and colleagues on the HRIS payroll system configuration, maintenance, upgrades, testing, and process improvements.
- Serves as the subject matter expert on payroll functions and systems, providing guidance, resources, and ongoing support to employees, supervisors, and colleagues and facilitating training on these items for the college.
- Responds to payroll inquiries with accurate and reliable information, resolving complex and sensitive payroll issues with a high level of confidentiality and customer service to both internal and external constituents.
- Facilitates high-quality training, supervision, and evaluation of direct reports, providing guidance and support to ensure the successful delivery of services.
- Keeps a record of operating procedures and may share position specific knowledge, including use of collegewide ERP and related system processes, by providing guidance on standard operations and established departmental procedures as needed.
- Provides service to the college through participation in events, committees, and other college activities.
- Complies with all published College Rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality.
- Strictly honors the privacy, security, and confidentiality of records and other sensitive information according to appropriate state, federal, and college regulations, policies, and procedures.
- Provides service excellence through courteous, informed, accessible, and professional engagement.
- Performs other duties as assigned.

Reports to: HR Operations Director

QUALIFICATIONS

Required:  A bachelor’s degree in finance, accounting, business administration, or related fields with four (4) years of related professional work experience. A combination of related education and/or experience that involves the interpretation and application of complex guidelines with adherence to detailed calculations equal to eight (8) years will be considered.

Additional Requirements: A criminal background check will be conducted.

General Knowledge, Skills, and Abilities

- Ability to work successfully in a multi-cultural environment.
- Adaptability to Change – able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environment.
- Analytical Aptitude & Problem Solving - able to analyze information, problems, situations, practices and/or procedures, collect and interpret data, reason logically, establish facts, identify and define existing and potential issues, recognize the interrelationships among elements, draw valid conclusions, develop recommendations, as well as alternative courses of action, select appropriate course, follow up, and evaluate.
- Communication – able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job.
- Critical Thinking & Judgement - able to make well-reasoned, sensible, and timely decisions based on careful, objective review and informed analysis of available information, considerations, and other factors.
- Customer Service – ability to respond promptly and courteously to all questions from students and faculty, demonstrating patience and persistence when helping students with little or no computer skills.
- Detail Oriented - Proven accuracy and attention to detail.
- Ethics – able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions.
- Leadership – has demonstrated success as an entrepreneurial, high energy, driven, hands-on leader.  Possess expertise in selecting, training, developing, coaching, mentoring, and retaining a highly motivated workforce.
- Multi-task - Ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determine a logical course of action, and apply the appropriate response.
- Organization & Time Management – able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames.
- Problem Solving – proven skills in identifying issues, determining their cause, developing creative solutions, and following through with implementing resolutions.
- Relationship Management – able to personally provide high level of interactive service to others, building relationships and addressing identified needs.
- Results Orientation – proven ability to set and exceed established targets.
- Systems & Software - proficient level of knowledge of Microsoft Office and/or relevant position software programs.
- Team Orientation & Interpersonal — highly motivated team-player with ability to develop and maintain collaborative relationships with all levels within and external to the organization.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

Santa Fe College (SF) is committed to maintaining a work and educational environment that embraces diversity and where no member of the college community is excluded from participation in, denied the benefits of, or subject to discrimination in any college program or activity based on: their race, ethnicity, national origin, color, religion, age, disability, sex, pregnancy status, gender identity, sexual orientation, marital status, genetic information, political opinions or affiliations, or veteran status. This commitment applies to employees, volunteers, students, and, to the extent possible, to third parties, applicants for admission, applicants for employment, and the general public. sfcollege.edu/eaeo
 
Inquiries regarding non-discrimination policies or concerns about discrimination or harassment, including concerns about sexual harassment or sexual violence under Title IX, should be directed to: [email protected]

Santa Fe College reserves the right to extend deadlines and/or not to offer advertised positions. Preference will be given to eligible veterans and spouses of veterans.