FBS Coordinator I

Job Title
FBS Coordinator I

Agency
Texas A&M University

Department
Finance - College of Arts and Sciences

Proposed Minimum Salary
$4,112.85 monthly

Job Location
College Station, Texas

Job Type
Staff

Job Description

A Glimpse of the Job

The Finance & Business Services Coordinator I, under general supervision, is responsible for processing a variety of general accounting/business tasks of Texas A&M Centralized Finance and Business Services, which may be specific or unique to a department/college, as well as providing general finance support to department personnel. Does not supervise others.

Essential Duties

Business Support

- May enter and review travel expense reports
- Meets established processing goals as directed
- May prepare and update standard reports
- May assist with account verification or reconciliation and research discrepancies
- May assist with gathering transaction data/information

Accounting/Documentation

- Prepares and coordinates documentation of basic purchasing documents including vouchers, payment cards, and vendors
- Enters documentation for contracts, receipts, and invoices in the appropriate system with minimal errors
- Reviews documents for mathematical accuracy, proper coding, compliance, and approval as directed
- Assigns commodity or account codes to requisitions and invoices as directed
- May review financial transactions for compliance

Customer Support

- May coordinate problem-solving and/or training for customers on tracking, payment issues or general expense questions
- May coordinate a specialized task for one or more units
- May research and communicate policies and procedures to unit or departments
- May provide customer service

Department Specific

- Provides Aggiebuy training and support for all Faculty, Staff, and Students within the Biology department
- May assist with or submit individual reimbursements within Aggiebuy, along with receiving, and regular encumbrance releases
- May coordinate and deliver cash and checks to the appropriate office, such as the cashier's office and the Development Foundation
- Completes regular prompt pay review along with monitoring the Biology Business Admin e-mail inbox

What You Need to Know

Salary : $45,000-$49,000 annually

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.

Other Factors: This position serves the Biology Department.

Required Education and Experience

- High School diploma or equivalent combination of education and experience
- Four years of related experience

Preferred Qualifications

- Bachelor's degree in a related field
- Experience with excel and word processing
- Experience with financial management

Knowledge, Skills, and Abilities

- Ability to multitask and work cooperatively with others

Other Requirements and Factors

- This position is security sensitive
- This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
- All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.