Trainee Administrator, Real Asset Funds

Whats the role?

Within this role you will be responsible for delivering a high level of administrative support to the team, in line with the defined business activities, ensuring that all tasks are carried out efficiently and effectively, in accordance with Gen IIs procedures.

What youll be doing

- Preparing payment instructions including for online banking systems, with supporting documents for clients

- Monitoring receipt of funds and providing confirmation when received

- Preparing basic emails for review

- Preparing cover letters, sending documents out and basic letters

- Scheduling meetings

- Producing reports

- Collating information and circulating board packs

- Requesting CDD documentation (under supervision)

- Draw down checklists

- Distributions checklists

- Investment checklists

- Drafting basic minutes and resolutions (with assistance)

- Daily inputting of timesheets

- Sending out invoices to clients

- Preparing requests for static data updates

- Filing

- Dealing with incoming post

- Invoice schedule maintenance

The ideal background for this role:

- A sound academic background

- Willingness to study towards a professional qualification

- Previous office experience would be preferred

- Working knowledge of Microsoft Office

- Excellent written and verbal English

- A high level of accuracy with good attention to detail

- Good time management and the ability to prioritise workloads

Role Location/Hybrid Schedule

This role is based in our Jersey office. Although the nature of most of the roles within Gen II cannot be classed as totally flexible, there is scope in some cases for a form of Agile Working. The different ways in which Agile Working can be undertaken is dependent on the demands and needs of the business, the office space available and the individuals preferences and circumstances. For this trainee role, we believe you should be office based to enable training and collaboration with the team.