Lead Accounts Payable

Job Summary

Job Description

Finance Operation Team Lead – Accounts Payable

About Medline:
Medline is America's largest privately held national manufacturer and distributor of health care supplies and services. Today, Medline manufactures and distributes more than 550,000 medical products, encompassing medical-surgical items and one of the largest textile lines in the industry. With 23 manufacturing sites across North America and over 25 joint venture manufacturing plants worldwide, along with 46 distribution centers in North America and 50 throughout the world, Medline posted $ 17+ billion sales last year. Medline is ranked #21 in Forbes 2020 list of America’s largest private companies and is ranked #9 in world’s largest medical device companies by “MDO” based on 2019 Revenues.
Medline Industries India Pvt. Ltd. is engaged in providing offshore business support services to Medline Industries Inc. & its global associate companies in the area of Information Services, Finance & Business processes Management. Medline Industries India Private Limited was setup in 2010 in Pune, India and today we are proud team of over 2000 associates supporting Medline’s healthcare vision across USA, Europe & other International regions.

Why join Medline:
• A direct, full-time employment in a large, stable, rapidly growing and yet profitable company.
• No ill effects of recent downturn/recession.
• First-rate compensation and benefits package.
• Genuine individual growth potential in this new establishment.
• Open door and highly ethical work culture, with due accountability.

Job Description:
This position is responsible for the timely closure of reporting periods and the review of month, quarter, and year-end reporting. The role includes preparing and publishing AP metric dashboard reports at regular intervals, handling escalations, and providing solutions to stakeholders. Additionally, the Team Lead will manage vendor master data maintenance clean-up activities to comply with internal control requirements.

Key Responsibilities:

• Reporting & Metrics: Ensure timely closure of month, quarter, and year-end reporting periods. Prepare and publish AP metric dashboards at regular intervals.
• Escalation Management: Handle escalations effectively and provide timely solutions to stakeholders.
• Vendor Master Data: Perform vendor master data clean-up activities to comply with internal controls and governance standards.
• Invoice & Compliance: Ensure all vendor invoices and reports are processed accurately, timely, and in accordance with company policies.
• Reconciliation: Perform GR/IR and supplier statement reconciliations to maintain accurate financial records.
• Issue Resolution: Coordinate with warehouses and other parties to resolve 3-way match discrepancies, over/under deliveries, damages, missing shipping notifications, in-transit issues, and credit note requests.
• Process Knowledge: Maintain strong knowledge of P2P processes, posting correction entries, and handling PO/non-PO invoices. Stay updated on technological advancements in AP.
• Process Improvement: Identify process gaps, recommend solutions, and implement best practices to enhance efficiency and compliance.
• Change Management & Business Continuity: Drive smooth transitions during system changes, ensure minimal disruption, and provide training/support to team members.
• Leadership & Team Development: Lead, mentor, and motivate team members. Provide coaching, identify training needs, foster knowledge sharing, and assist with performance management, career development, and staffing.
• Quality & Prioritization: Set priorities, manage deadlines, and ensure 100% accuracy in work output. Escalate issues where necessary.
• Stakeholder Engagement: Deliver exceptional service to business partners and stakeholders. Proactively seek feedback and implement improvements to meet customer needs.
• Compliance & Standards: Create, follow, and enforce compliance standards and processes. Lead projects within defined scope and drive continuous improvement initiatives.

Skills and Qualifications:

• Customer-Centric Approach: Proactively gather feedback and implement measures to improve processes and meet customer needs.
• Collaboration & Problem-Solving: Identify opportunities for cross-functional collaboration to drive continuous improvement.
• Prioritization & Time Management: Ability to set priorities, manage deadlines, and escalate issues effectively.
• Strategic Thinking: Formulate a vision for the team and align goals with the broader organizational objectives.
• Stakeholder Management: Communicate confidently and persuasively with local and onshore stakeholders; strong influencing skills.
• Goal Orientation: Skilled in managing daily numbers, short-term objectives, and long-term goals.
• Leadership & Organizational Skills: Proven ability to lead teams, prioritize assignments, and foster engagement.
• Technical Expertise:
o Expert knowledge of SAP (ECC & S/4HANA).
o Proficient in Microsoft Excel for data analysis and reporting.
• Analytical & Problem-Solving: Strong ability to analyze data, identify issues, and implement solutions.
• Communication Skills: Excellent oral and written communication skills.
• Adaptability & Teamwork: Self-starter, flexible, and able to work under pressure with minimal supervision.
• People Management: 3+ years of experience in performance appraisals, coaching, and team development in a captive environment.
• Domain Expertise: 8+ years of experience in Procure-to-Pay (P2P) processes with strong attention to detail and multitasking ability.

Educational Qualification:
• Finance Graduate/Post Graduate - MBA

About Medline India:
Medline India was setup in 2010 in Pune, primarily as an offshore Development centre and to augment resources for Medline Industries LP headquartered in Chicago, USA. We are a 1500+ strong and growing team of technology, finance & and business support professionals who support our businesses worldwide towards a mission to make healthcare run better. We are proud to be certified as a ‘Great Place to Work’ by the Great Place to Work Institute® (India) for the duration May 2023 – May 2024. 
We are an organization with a conducive work environment, ample opportunities to learn, contribute and grow with a highly empowered & engaged team. We encourage our people to share their best ideas and create new opportunities for our customers and ourselves to work together to solve today’s toughest healthcare challenges.
About Medline Industries, LP:
Established in 1966, Medline Industries LP is a renowned global healthcare organization boasting 56 years of consecutive sales growth, exceeding $21 billion in annual sales. With a workforce of over 36,000 professionals spread across the globe, we operate in more than 125 countries and territories. As the largest privately held manufacturer and distributor of medical supplies in the United States, Medline is uniquely positioned to offer comprehensive products, education, and support across the continuum of care.
At present, Medline Industries, LP holds the esteemed position as the #1 market leader, delivering an extensive portfolio of over 550,000 medical products and clinical solutions. Our clientele includes hospitals, extended care facilities, surgery centres, physician offices, home care agencies, providers, and retailers. We are proud to be recognized by Forbes as one of America’s Best Large Employers and Best Employers for Women. Additionally, the Chicago Tribune has consistently named us a Top Workplace for the past 12 years.