Associate Workplace Coordinator, Tel Aviv

The Workplace Coordinator plans, coordinates, and leads all HQ office operations and communicates to all stakeholders effectively. As the point person for the HQ office, success in this position requires balancing the competing needs of internal teams and external visitors. This involves a high level of employee and visitor interaction. The ideal candidate will possess the technical acumen to communicate effectively with internal team members

Planning & Coordination

- Lead the planning, implementation, and follow up of all office tasks and projects
- Partner with recruitment and leadership team on recruitment assessment day and onboarding day plans
- Coordinate planning and setup of recruitment assessment days, onboarding days and any special meetings with all involved stakeholders
- Identify local team’s needs for office tools, and provide appropriate support
- Take inventory and order supplies for office as necessary
- Coordinate with IT department on all office equipment

Operational Excellence & Processes

- Play an active role in achieving a consistent employee and visitor experience
- Serve as liaison to, and work cross-functionally with all Israel based team
- Provide general support to visitors
- Ensure office efficiency is maintained by carrying out continuous improvement of processes, tools and training
- Ensure the implementation of Tesla standards is met
- Manage the vehicle loaner fleet at the location
- Run Office supplies and Pantry supplies program for Israel locations

Office Experience

- Partner with all employees at your location to deliver an exceptional daily experience for our employees and visitors
- Coordinate office preparation, including meeting support
- Build relationships and manage daily communications related to office-based employees
- Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
- Maintain a safe, secure, and pleasant work environment
- Perform additional responsibilities as assigned to meet business needs

- Experience working in a fast-paced operational role with demonstrated success driving change and improvements.
- Proven office management or administrative experience.
- Demonstrated ability to establish and maintain cooperative cross-functional relationships.
- Proven ability to drive operational excellence in a team environment.
- Self-starter who is goal-oriented, highly motivated and also able to follow instructions.
- Superior attention to detail.
- Technological fluency and ability to operate within internal business systems and MS Office with moderate skills in MS Excel.
- Strong desire to take initiative, eager to learn, result-oriented and creative thinker.
- Excellent organization and communication skills, both oral and written, and punctuality are essential.
- Ability to organize tasks and processes, and to track findings and deliverables.
- Solid understanding of business processes.
- Experience working with vehicles is preferred.
- Enthusiastic and passionate about changes in the transportation industry.
- Held a Israeli driving license for 2 years and over
- Good level of English and Hebrew, both spoken and writte