Deputy Finance and Operations Manager

Overview

The Office Management team at Oxford Policy Management is currently seeking a Deputy Finance and Operations Manager

This is a fixed term 50% FTE part-time contract of 6 months

The position will be located in Jakarta -Indonesia

We are an international development consultancy working to improve lives through sustainable policy change in low- and middle-income countries. Our vision is for fair public policy that benefits both people and the planet.

Through our global network of offices, we work in partnership with national stakeholders and decision makers to research, design, implement and evaluate impactful public policy. We draw on our local and international sector experts to provide the very best evidence-based support. We deliver projects with expert knowledge and experience, and can be relied upon for excellence in all aspects of project delivery. We work collaboratively, with ambition, to help deliver impactful public policy that will bring about lasting change.

Position Summary

Main duties of this role will support the efficient running of the office, covering relevant areas of operational sectors including Finance, HR and Payroll, IT and business systems, structures, policy, processes and resources.

You will also be asked to implement financial and operational procedures and policies for OPM Indonesia, while effectively and demonstrably managing and reporting on OPM Indonesia financial systems and processes. This will include accounts receivable and processing, reconciliations, compliance, and internal reporting.

As a Deputy Finance and Office Manager at OPM you will:

Operations

Support the Finance & Operations Manager in the operations of the office including:

- Implementing internal OPM Group policies in OPM Indonesia to ensure compliance across the organization.

- Ensuring local national regulations are implemented in OPM Indonesia and communicated to OPM Group.

- Managing office suppliers and contractors including management of service delivery contracts.

- Management of the company premises, including but not limited to leases, relationships with landlords and the building managers.

- enforcing office related procedures for Health and Safety and Human Resources.

- the administrative management of the Indonesia office as per evolving office requirements.

Finance:

Support the Finance & Operations Manager in the financial management of the Indonesia Office in ensuring consistency with all internal and statutory compliances (policies, processes and procedures) including:

- Implementing strong office financial procedures and controls.

- Ensuring compliance with Indonesian financial reporting and tax regulations.

- Preparing invoices, payment, advance and journal vouchers that include withholding taxes and comply with national, provincial, local and company regulations.

- Working closely with project teams in-country, supporting them to review the status of advances and expenses accounts to ensure that payments/expenditure reporting are up to date.

- Bank reconciliation of all bank accounts and other monthly financial reports for OPM Indonesia, reporting to OPM Group as per reporting schedules.

- Coordinating with external auditors and advisor for timely completion of audits and other assessments.

- Ensuring all required tax forms, certificates, reconciliations and returns and other government documents as required

- Supporting any other finance or office management process or systems as reasonably requested by the country management team or OPM Group management team.

- Advising OPM Group on Indonesian regulation (including tax issues) that affect the business.

Key Qualifications / Experience / Skills / Behaviours

- Pre-existing right to work in Indonesia

- Demonstrable (more than 10 years is preferred) experience in accounting and/or office management positions in a corporate setting or for-profit organization

- Qualification in accounting or business administration or commensurate experience

- Strong technical bookkeeping skills and commercial awareness with an understanding of Indonesian financial regulations and tax requirements

- Excellent numeracy, IT literacy and ability in Excel, Word, Outlook, and financial systems – knowledge of MS Dynamics 365 would be highly advantageous

- High quality work delivery and direct implementation of operations and finances, with key attention to detail and accuracy

- Excellent analytical and problem-solving skills and ability to recognize and meet essential deadlines

- Good communication and presentational skills, including very good command of English and Bahasa Indonesia.

- Ability to deal with people at all levels and Strong interpersonal skills and ability to work effectively as part of a small team

- Willingness to work across different time zones; and to be based in Jakarta (no relocation payments available)

Our Offer

- We enable colleagues’ capacity to grow professionally through enhanced learning resources, opportunities to work cross functionally, and space to engage with a range of internal and external industry events.

- Our non-hierarchical culture values support, collaboration, intellectual curiosity, and a rich diversity of perspectives.

- We provide an exceptionally generous annual leave entitlement and a hybrid working model to encourage and enable healthy work/life balance.

- Wellbeing resources including a global Employee Assistance Programme and access to the UnMind app.

- Competitive salary and contributory pension scheme.

We are strengthened by the diversity of colleagues across our global business and are committed to being an equal opportunities employer, promoting a diverse and inclusive workplace for all.

Our recruitment practices reflect our ambition to make the international development sector more inclusive and firm belief that our work delivers the best outcomes when we actively include a diversity of perspectives and experiences.

Application

If you share our vision for fair public policy that benefits both people and planet, we would love to hear from you.

Please submit your application through our careers’ site by the closing date or We review and interview applicants on a rolling basis and encourage you to apply by way of CV via our careers site at the earliest.

We may close this advertisement before the published closing date, should a suitable candidate be identified.

Unfortunately, we are unable to provide visa sponsorship for this role and candidates must have a pre-existing right to work in Indonesia for their application to be considered.

Oxford Policy Management is committed to promoting equity, diversity, and inclusion at every level of the business. Should you require adjustments to make the application process more accessible please inform us through completing this form or scan the QR code below.