Governance Specialist

About Credit Union Central of Manitoba

Credit Union of Manitoba (CUCM) is the trade association and service provider for the province's 15 autonomous credit unions. CUCM's purpose is to provide strategic leadership for credit unions, and to deliver high-value solutions that help each credit union achieve its vision.

Position Summary

The Governance Specialist is a hands-on governance role responsible for supporting the effective functioning of the Board of Directors and its committees. This role serves as the primary resource for all board-facing activities, ensuring that governance processes are well administered, corporate
records are maintained with rigour, and the Board has the coordination and documentation support it needs to fulfill its responsibilities effectively.

This role requires both depth of governance knowledge and the organizational discipline to manage a high volume of complex, time-sensitive, and confidential responsibilities without dedicated administrative support. The successful candidate will bring a strong understanding of board governance practices, excellent written communication skills, and the judgment to operate with discretion in a provincially regulated trade association.

Key Responsibilities
Board and Committee Administration

● Lead the planning, coordination, and administration of all Board and committee meetings,
including annual meeting schedules, forward agendas, work plans, business arising reports, and
meeting room coordination
● Prepare and distribute Board and committee packages in a timely and accurate manner,
including agendas, minutes, presentations, briefing notes, and supporting materials
● Attend all Board and committee meetings to record proceedings and produce accurate,
high-quality minutes for timely distribution
● Monitor and track implementation of Board-approved decisions, follow up with management
on action items, and report on progress and outstanding matters
● Manage the Board portal and ensure all governance materials, policies, and committee
documents are current, organized, and accessible to directors
● Act as a resource to the Board Chair and committee chairs on procedural matters and meeting
preparation

Director Lifecycle and Governance Processes

● Coordinate director onboarding, orientation, and offboarding processes, including preparation
and maintenance of onboarding materials for incoming directors
Confidential | Governance Specialist | Job Description
● Oversee director nominations processes, including updating nomination materials, coordinating
calls for nominations, and supporting nominating committee processes in accordance with
Board-approved policy
● Administer and coordinate Board and governance assessment processes, including board
meeting evaluations, annual Board and committee self-assessments, director peer
assessments, and management feedback surveys
● Coordinate the annual CEO assessment process in accordance with Board policy
● Track and report on director training budgets and coordinate attendance at external
conferences and education programs
● Maintain processes to evaluate organizational representatives to outside bodies in accordance
with Board policy

Annual General Meeting and Governance Events

● Lead the planning and coordination of the annual general meeting, including notice packages,
AGM booklets, meeting briefing materials, and production of accurate minutes
● Provide support to peer segment meetings and other governance-related events as required
● Coordinate logistics for board events and director travel arrangements as needed

Corporate Records and Statutory Compliance

● Lead the preparation and filing of required corporate returns and provincial reporting
obligations, ensuring accuracy and timeliness in accordance with legislative requirements
● Maintain official corporate records, including minutes, resolutions, articles, by-laws, contracts,
signing authority documentation, and historical corporate records
● Ensure corporate records are stored appropriately, securely, and in alignment with document
retention requirements
● Keep corporate signing authority documentation current and coordinate related approvals and
updates
● Complete annual legislative and privacy compliance activities on behalf of the division
● Support the development, maintenance, and periodic testing of the business continuity and
disaster recovery plan for the governance function

Policy Governance and Documentation

● Maintain the corporate policy manual and ensure Board and corporate policies are kept current,
with version control and policy review cycles managed effectively
● Draft new policy statements and governance documents as directed by the Board and senior
management
● Prepare briefing notes, reports, summaries, and governance documentation to support Board
and leadership decision-making
● Conduct research and analysis on governance practices, trends, and enhancements on behalf
of the Chief Corporate Officer

Budget and Administrative Oversight

● Develop and manage the governance and corporate secretary budget in accordance with
organizational objectives, including preparation of variance reports and forecasting
● Process director per diem and expense claims within authorized limits
● Coordinate arrangements for board events and conferences, including facility bookings and
travel accommodations

Qualifications and Experience

● A diploma or degree in business administration, public administration, governance, or a related
field
● 7 to 10 years of progressive experience in corporate governance, board administration, or a
related corporate secretariat function
● Demonstrated experience supporting Boards and Board committees, including the preparation
of board materials, minutes, and governance documentation
● Strong knowledge of corporate governance practices, board processes, and statutory
compliance requirements
● Experience working in a regulated sector, financial services environment, or member-based
organization would be a strong asset
● An ICD designation or equivalent governance credential would be considered a strong asset
● A law degree or legal background would be considered an asset though is not required

Knowledge, Skills, and Attributes

● Strong understanding of board governance, corporate records management, and statutory
compliance requirements in a regulated environment
● Excellent written communication skills, including the ability to prepare accurate and
professional minutes, briefing notes, reports, and governance materials
● Exceptional organizational ability and attention to detail, with the capacity to manage high
volumes of work to concurrent deadlines
● Sound judgment and discretion in handling sensitive and confidential matters
● Strong interpersonal and relationship management skills, with the credibility to work effectively
with directors, executives, and external stakeholders
● Ability to work independently and take ownership of a broad portfolio of responsibilities
without dedicated administrative support
● Strong analytical and problem-solving skills with the ability to identify and resolve issues
proactively
● High level of professionalism and composure, including the ability to remain calm and effective
under pressure

Reporting Relationship
This role reports to the Chief Corporate Officer and works closely with the Board Chair, Board
committees, executive leaders, and other internal and external stakeholders as required.

Why This Role Matters
The Governance Officer is vital to the Board of Directors, providing the essential coordination,
documentation, and information required to fulfill its mandate effectively. In a regulated environment where governance and accountability are paramount, this role ensures that Board processes are rigorously administered and corporate obligations are met, empowering leadership to make sound, well-governed decisions.

What we offer:

We offer an excellent total compensation and benefits package including an incentive pay program, defined contribution pension plan, an extensive community service program, training and development opportunities, and a hybrid work environment that engages and enables our employees to serve our members.

We are committed to providing a safe, respectful, and inclusive environment where your unique background, perspectives and talent are valued.

CUCM welcomes applications from people with disabilities. Accommodation is available upon request during the assessment and selection process.

The salary will relate to qualifications and experience.

We thank all candidates for their interest; however, only those candidates selected for an interview will be contacted.