About this role
Role Purpose
Provide accurate and timely finance administration support to the Facilities and Estates teams. The role manages facilities-related accounts payable and receivable activity, supports month-end processing, maintains key payment schedules, responds to operational queries and helps ensure compliance with internal policies and relevant accounting standards.
Key Responsibilities
Facilities Accounts Payable
- Manage the Facilities finance mailbox, handling day-to-day internal and external correspondence and resolving queries promptly.
- Process Facilities purchase order invoices, including validating supplier templates and completing bulk uploads across multiple offices, cost centres and project codes.
- Manage non-purchase-order invoices for utilities, rent, service charges and landlord insurance, ensuring accurate coding, approval and payment.
- Liaise with energy advisers, suppliers, landlords, property agents and internal teams to investigate and resolve billing or payment issues.
- Prepare quarterly rent and service charge schedules and work with Accounts Payable to meet contractual lease-payment deadlines.
- Coordinate annual insurance purchase orders and invoices, checking values against approved fees and monitoring payment dates.
Accounts Receivable and Recharges
- Raise recharge invoices for sub-tenants, including rent, service charges, electricity, insurance and other ad hoc items.
- Prepare quarterly occupancy, infrastructure and catering recharge invoices for Global and other KPMG entities.
- Monitor debt reports, follow up overdue balances and resolve invoice or payment queries with relevant stakeholders.
Financial Control, Reporting and Administration
- Complete supplier reconciliations, including investigation of historic accounts payable transactions and misallocated receipts.
- Coordinate annual TV licence renewals with Facilities workplace managers.
- Collate and obtain approval for annual business rates demands; prepare payment schedules and supporting documentation; review monthly payment listings; and update schedules for revised assessments.
- Prepare month-end journals for serviced-office, meeting-room, car-parking and other Facilities recharges.
- Provide ad hoc analysis and respond to invoice, payment and property-transaction queries, including business-critical payment requests.
- Maintain accurate records and perform all activities in line with internal policies, controls and applicable accounting standards.
Key Stakeholders
The role supports approximately 17 stakeholders, including cost-centre budget holders at Partner, Director and Senior Manager level; the Estates and Facilities teams; Central Finance Accounts Payable and Accounts Receivable teams; internal KPMG entities; and external suppliers, advisers, landlords and property agents.
Skills and Experience
- Significant practical experience in finance administration, accounts payable, accounts receivable or a comparable operational finance role.
- Strong attention to detail, with the ability to validate, code and reconcile high-volume financial transactions accurately.
- Effective organisational skills and the ability to manage recurring deadlines, competing priorities and business-critical requests.
- Confident communication and stakeholder-management skills across senior internal stakeholders and external suppliers.
- Sound analytical and problem-solving capability, including investigation of historic transactions and resolution of complex queries.
- Working knowledge of financial controls, purchase orders, invoice processing, journals and debt monitoring.
Role Purpose
Provide accurate and timely finance administration support to the Facilities and Estates teams. The role manages facilities-related accounts payable and receivable activity, supports month-end processing, maintains key payment schedules, responds to operational queries and helps ensure compliance with internal policies and relevant accounting standards.
Key Responsibilities
Facilities Accounts Payable
- Manage the Facilities finance mailbox, handling day-to-day internal and external correspondence and resolving queries promptly.
- Process Facilities purchase order invoices, including validating supplier templates and completing bulk uploads across multiple offices, cost centres and project codes.
- Manage non-purchase-order invoices for utilities, rent, service charges and landlord insurance, ensuring accurate coding, approval and payment.
- Liaise with energy advisers, suppliers, landlords, property agents and internal teams to investigate and resolve billing or payment issues.
- Prepare quarterly rent and service charge schedules and work with Accounts Payable to meet contractual lease-payment deadlines.
- Coordinate annual insurance purchase orders and invoices, checking values against approved fees and monitoring payment dates.
Accounts Receivable and Recharges
- Raise recharge invoices for sub-tenants, including rent, service charges, electricity, insurance and other ad hoc items.
- Prepare quarterly occupancy, infrastructure and catering recharge invoices for Global and other KPMG entities.
- Monitor debt reports, follow up overdue balances and resolve invoice or payment queries with relevant stakeholders.
Financial Control, Reporting and Administration
- Complete supplier reconciliations, including investigation of historic accounts payable transactions and misallocated receipts.
- Coordinate annual TV licence renewals with Facilities workplace managers.
- Collate and obtain approval for annual business rates demands; prepare payment schedules and supporting documentation; review monthly payment listings; and update schedules for revised assessments.
- Prepare month-end journals for serviced-office, meeting-room, car-parking and other Facilities recharges.
- Provide ad hoc analysis and respond to invoice, payment and property-transaction queries, including business-critical payment requests.
- Maintain accurate records and perform all activities in line with internal policies, controls and applicable accounting standards.
Key Stakeholders
The role supports approximately 17 stakeholders, including cost-centre budget holders at Partner, Director and Senior Manager level; the Estates and Facilities teams; Central Finance Accounts Payable and Accounts Receivable teams; internal KPMG entities; and external suppliers, advisers, landlords and property agents.
Skills and Experience
- Significant practical experience in finance administration, accounts payable, accounts receivable or a comparable operational finance role.
- Strong attention to detail, with the ability to validate, code and reconcile high-volume financial transactions accurately.
- Effective organisational skills and the ability to manage recurring deadlines, competing priorities and business-critical requests.
- Confident communication and stakeholder-management skills across senior internal stakeholders and external suppliers.
- Sound analytical and problem-solving capability, including investigation of historic transactions and resolution of complex queries.
- Working knowledge of financial controls, purchase orders, invoice processing, journals and debt monitoring.