Personal Assistant (Temporary) x2

About the Role

Are you highly organised, proactive and skilled at managing competing priorities? Do you enjoy supporting senior leaders and helping teams operate effectively?

West Midlands Fire Service is seeking two motivated and professional Personal Assistants to join our Governance and Strategic Planning team. Working closely with members of the Senior Leadership Team, you will play a critical role in providing executive support, coordinating leadership activity and helping ensure important organisational priorities are delivered effectively.

This is an exciting opportunity to work at the heart of one of the country's largest Fire and Rescue Services, supporting senior leaders through diary and workload management, governance coordination, stakeholder engagement and action tracking. Both roles require someone who can anticipate needs, maintain attention to detail and build effective working relationships across a wide range of stakeholders.

Key Responsibilities

- Provide proactive diary and workload management for members of the Senior Leadership Team.
- Coordinate meetings, events, visits and leadership activities.
- Manage correspondence, meeting requests and enquiries on behalf of senior leaders.
- Monitor deadlines, commitments and actions, ensuring priorities remain on track.
- Track actions arising from governance boards, meetings and leadership discussions.
- Liaise with internal and external stakeholders, acting as a key point of contact on behalf of senior leaders.
- Support the preparation and coordination of reports, papers and governance documentation.
- Provide general executive, administrative and organisational support across the Senior Leadership Team.
- Support a range of organisational priorities, projects and improvement activity as required.

What We're Looking For

We are looking for candidates who can demonstrate:

- Experience supporting senior leaders or executive teams.
- Excellent organisational and time management skills.
- Strong written and verbal communication skills.
- The ability to manage multiple priorities and meet deadlines.
- Excellent attention to detail.
- Strong interpersonal skills and the ability to build effective relationships.
- Professionalism, discretion and the ability to handle sensitive information.
- A proactive approach with the confidence to work independently and anticipate needs.

Special Requirements

This role is based at West Midlands Fire Service Headquarters.

Whilst the role is primarily based on standard office hours, there will be occasions where flexibility is required, including travelling with, or on behalf of, Senior Leaders and attending meetings, events and engagements outside normal working hours, including evenings and weekends.

A Standard DBS check will be required for the successful candidates.

Why Join Us?

In addition to a rewarding and varied role, West Midlands Fire Service offers a comprehensive range of benefits designed to support your wellbeing, development and work-life balance. Alongside the opportunity to work at the heart of a values-led organisation that makes a real difference to communities across the West Midlands, you'll benefit from membership of the Local Government Pension Scheme (LGPS), flexible and hybrid working arrangements where appropriate, access to occupational health services, a confidential Employee Assistance Programme, continuous learning and development opportunities, and a range of sports, leisure and welfare benefits through the WMFS Sports & Welfare Fund

Location: West Midlands Fire Service Headquarters

Salary: £36,581

Grade: Professional 3A

Contract type: Temporary/Fixed Term (12 Months)

Monday 26th October 2026 12:00pm is the closing date for this job.

JOB DESCRIPTION