Attorney Recruitment Assistant

Who We Are

ArentFox Schiff is an award-winning, globally recognized law firm that delivers sophisticated, innovative, and practical legal solutions to clients around the world. With more than 600 lawyers and policy professionals, ArentFox Schiff's expertise is sought out by Fortune 500s, start-ups, international governments, non-profits and trade associations, and private individuals.  Our work spans highly complex, global matters as well as the deeply personal issues that shape the lives of individuals and communities.

Why Join Us

At ArentFox Schiff, we know that diverse backgrounds produce different perspectives, richer thinking, and more creative solutions to the challenges our clients face. We hope you share that vision. Join us and take on the challenge of doing meaningful work while helping us build upon a culture that reflects our dedication to diversity, equity, and inclusion. We base all of our employment decisions on merit and do not discriminate on the basis of any legally protected characteristic.

Job Description

The Attorney Recruitment Assistant provides administrative and operational support for attorney recruitment, law student recruitment, onboarding, attorney departures, and other Legal Talent initiatives. This role assists with recruiting activities, maintains recruiting records and Workday transactions, coordinates scheduling and logistics, and supports programs and events throughout the attorney lifecycle. Working closely with members of the Legal Talent team and attorneys across the Firm, the Attorney Recruitment Assistant plays an important role in delivering a positive candidate and employee experience while ensuring the efficient execution of recruiting, onboarding, and employee lifecycle processes.

Attorney Recruitment & Candidate Experience

- Assist with drafting and posting job openings on internal and external recruiting platforms.
- Support attorney, law student, and other recruiting initiatives by coordinating candidate sourcing, application review, and recruitment activities.
- Maintain accurate candidate, requisition, and recruiting data within Workday and related recruiting systems.
- Monitor recruiting workflows and transactions to ensure timely completion of approvals, candidate movements, dispositions, offers, and hiring activities.
- Coordinate interview scheduling and logistics, including candidate communications, attorney interviewer coordination, travel arrangements, and preparation of recruiting materials.
- Assist with communications involving legal search firms, candidates, law students, law school career personnel, and internal stakeholders.
- Distribute, collect, and track interview evaluations and feedback.
- Support offer and hiring processes by coordinating required documentation, approvals, and system activities.
- Coordinate pre-employment requirements, including background checks, conflicts review, reference checks, and onboarding documentation.
- Assist with candidate correspondence, recruiting reports, and related administrative processes.
- Support planning and execution of recruiting programs, summer associate activities, orientation programs, and other Legal Talent events.
- Assist with troubleshooting recruiting transactions and workflow issues within Workday and related systems.
- Maintain recruiting records and documentation in accordance with firm policies and record-retention requirements.

Summer Associate Program

- Coordinate communications with incoming summer associates.
- Coordinate the summer associate onboarding process, including orientation and onboarding activities.
- Support scheduling of training sessions, meetings, and social events.
- Maintain summer program calendars, materials, and resources.
- Assist with tracking assignments, evaluations, and other program-related information.
- Process summer program expenses and reimbursements.
- Prepare materials for evaluations and offer discussions.
- Support the day-to-day administration of the summer associate program.

Attorney Onboarding & Departures

- Assist with onboarding transactions within Workday and monitor task completion to support onboarding requirements.
- Coordinate onboarding logistics with firm departments to ensure a positive and seamless onboarding experience.
- Schedule orientation meetings and onboarding activities.
- Prepare and distribute new hire communications, arrival notices, and orientation materials.
- Process and track employee lifecycle transactions related to hires, transfers, status changes and departures within Workday.
- Assist with preparing and distributing attorney departure notices and communications.

Administrative & Departmental Support

- Provide administrative support to members of the Legal Talent team.
- Monitor and respond to the Workday Inbox and departmental recruiting mailboxes, ensuring timely follow-up, routing, and resolution of requests.
- Respond to inquiries from candidates, attorneys, search firms, and firm personnel.
- Process departmental expenses, invoices, reimbursements, and related documentation.
- Support data integrity by reviewing, updating, and processing information within Workday and other Legal Talent systems.
- Assist with maintaining accurate recruiting and employee data and support system enhancements, testing, and process improvement initiatives.
- Assist with reporting, audits, and data requests related to recruiting and attorney lifecycle activities.
- Prepare reports, presentations, and other departmental materials as needed.

- Assist with meetings, training programs, recruiting events, and special projects.
- Participate in special projects and departmental initiatives.
- Perform other duties as assigned.

Minimum Qualifications

- Bachelor's degree required.
- Coursework or concentration in Human Resources, Business Administration, Communications, or a related field preferred.
- Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
- One to two (1-2) years of administrative, recruiting, human resources, professional services, legal, or other relevant office experience preferred.
- Experience supporting recruiting, onboarding, talent management, or employee lifecycle processes preferred.
- Experience working with Workday, an applicant tracking system (ATS), human resources information system (HRIS), or other enterprise business systems preferred.
- Ability to learn and effectively utilize Workday and other recruiting, onboarding, and employee lifecycle systems.
- Strong written and verbal communication skills, with the ability to communicate professionally and effectively with candidates, attorneys, search firms, law students, and internal stakeholders.
- Excellent organizational and time-management skills, with strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.
- Demonstrated ability to provide exceptional customer service and maintain positive working relationships with individuals at all levels of the organization.
- Ability to handle sensitive and confidential information with discretion, professionalism, and sound judgment.
- Strong problem-solving skills and ability to follow established processes while adapting to changing business needs.
- Ability to work independently as well as collaboratively within a team environment.

This is an hourly, non-exempt position that is eligible for a generous overtime plan that exceeds minimum legal requirements.

The anticipated good-faith base salary range for this position is:

- Chicago: $ 60,000 to $72,000 per year.

Your exact offer will be based on a variety of factors, including but not limited to, your experience, skills, and overall qualifications.  We also review compensation regularly against industry benchmarks and performance outcomes, so you can grow your career here with confidence—knowing your pay recognizes both your impact and our commitment to an equitable approach.

In addition to a competitive base salary, certain positions are eligible for a comprehensive performance-based bonus, payable monthly or annually.

Benefits

We know that the needs of our employees vary and can change throughout the different stages of life.  That’s why we offer a wide array of flexible benefit options designed to help you live healthy , live well , and live for tomorrow .  In addition to medical, dental, vision, profit-sharing, generous paid time off, and numerous other benefits, we also provide a flexible reimbursement account that helps pay for the things that contribute to your personal well-being, in your own way.

Commitment to Equal Opportunity

ArentFox Schiff is committed to equal employment opportunity and diversity in the workplace.  We base all employment decisions on merit and maintain a policy of considering all qualified applicants for employment without regard to race, color, religion or creed, sex, gender, sexual orientation, gender identity or expression, age, citizenship status, order of protection status, national origin, ancestry, medical condition, genetic information, marital status, physical or mental disability, parental status, source of income, military or veteran status, unfavorable discharge from military service, or any other basis protected by applicable law.  We will consider qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance.

* The job description is a general summary of the major duties.  It may not specify all duties, tasks, and assignments associated with a job.  It does not limit or in any way modify the right of management to direct, assign, and control the work of employees in a unit.  Accuracy, attention to detail, ability to work effectively in a team environment, and ability to work in an atmosphere of multiple projects and shifting priorities are requirements of all jobs at ArentFox Schiff LLP.  Additional job-related qualifications may be specified for some openings.  Job descriptions are subject to periodic review and modification.