Accounts Payable Accountant

About us

In 2022, Instabee was founded through the combination of Instabox and Budbee — two leading last-mile delivery companies with three consumer-facing brands: Budbee, Instabox and Porterbuddy.

Today, Instabee serves millions of consumers across Europe with convenient deliveries, with the ambition to become the leading European e-commerce enabler. We move fast — both when it comes to delivering parcels and growing our business. From Sweden, we have expanded across Scandinavia and into continental Europe, with further growth ahead.

As our business continues to grow, so does the complexity of our financial operations. We are now looking for a full-time Accounts Payable Accountant to join our global Finance team and play an important role in our continued growth.

About the role

As an Accounts Payable Accountant, you will be an important part of our Accounting team, responsible for day-to-day AP activities across our Swedish and international entities. You will help ensure that invoices are processed accurately and on time, payments are handled efficiently, and vendor relationships are well managed.

You will work closely with colleagues across Finance and stakeholders throughout the organisation, giving you broad exposure to our international business. We are on an exciting journey of developing and modernising our current processes, with a strong focus on leveraging AI, and you will play an active part in shaping this transformation.

Your responsibilities

- Verify, process and record vendor invoices for Swedish and international Instabee entities
- Ensure invoices are correctly coded, approved and recorded
- Manage and book vendor payments
- Perform account reconciliations and follow up on outstanding items
- Handle vendor queries and invoice- and payment-related questions
- Collaborate with internal stakeholders to resolve discrepancies and ensure timely approvals
- Support month-end closing, AP reporting and reconciliations
- Maintain accurate vendor records and documentation
- Identify opportunities to improve and streamline AP processes
- Work closely with the Accounting and Controlling teams and support other accounting activities when needed
- Support the development and improvement of AP processes through the adoption of AI and automation tools

About you

We are looking for a proactive and solution-oriented person with a can-do mentality who is not afraid to roll up their sleeves and get things done.

You have a genuine interest in accounting and enjoy working in a role where accuracy, structure and attention to detail are important. You take ownership of your responsibilities, work well independently and enjoy collaborating with colleagues and stakeholders.

We believe you have

- A degree or relevant education in finance, accounting, business administration or a related field
- Previous experience in Accounts Payable or a similar accounting role
- A good understanding of accounting principles and invoice processes
- Experience with an ERP or accounting system
- A structured, detail-oriented and organised approach
- Strong communication and collaboration skills
- A proactive mindset and willingness to learn and improve
- Fluency in English; knowledge of Swedish is an advantage

What we offer

At Instabee, you will join a talented and collaborative Finance team in a fast-moving international company. You will be trusted with responsibility, challenged to develop your skills and given the opportunity to make an impact. We offer a varied role within our global Finance organisation, exposure to international operations, and the opportunity to help improve our processes as we continue to scale.
The journey ahead is exciting for everyone at Instabee — and we are just getting started.

Of course, we have all the necessary and standard benefits in place, but in addition to this, we can also offer:

🏢 Brand-New Office — More Space for Our Brilliant People. Soon moving into our new Stockholm HQ, designed to bring our people together to collaborate, connect, create and deliver.

🐶 Dog-Friendly Office: Dogs are welcome in designated dog-friendly rooms within the office.

🏓 Fun & Games: Ping pong, Shuffleboard, Foosball, and even a Karaoke Room for your leisure time.

👶 Parental Pay for Six Months: Step away from work and provide the best care and love to your little one.

🎂 A Day Off on Your Birthday: We love to celebrate, so enjoy your birthday to the fullest with a day off each year!

⏰ Hybrid setup and flexible working hours.

This recruitment process consists of background checks via Svensk Bakgrundsanalys as a review of previous public criminal records. The result is public information that is handled confidentially. This is mandatory for all recruitment processes at Instabee in Sweden.