Expert Administrative Assistant

At Lilly, the work is demanding because patients are waiting. We unite caring with discovery to help make life better for people around the world, knowing that every decision, every detail, and every day matters. Headquartered in Indianapolis, Indiana, our over 50,000 employees around the globe take on complex challenges to discover and deliver life-changing medicines, strengthen how health is understood and managed, and support the communities we serve. This is hard, urgent, selfless work—but it’s work worth doing. If you’re driven by purpose and ready to bring your best to work that truly matters for patients, we invite you to join us.

Lilly is building a new manufacturing site in Lehigh Valley, Pennsylvania. This is an exciting opportunity to help support a site leadership team during startup and early operations. The Site Head Administrative Assistant will play an important role in helping the Site Head operate effectively by providing strong administrative coordination, communication support, and day-to-day office management.

This role supports the rhythm and effectiveness of the Site Head’s office by managing priorities, coordinating logistics, preparing materials, and ensuring strong follow-through across a broad range of leadership activities. The position works across Operations, Engineering, Quality, HR, Finance, Communications, and other business functions to support an organized, responsive, and professional leadership environment.

Key Responsibilities

- Provide administrative support to the Site Head, including complex calendar management, meeting coordination, and priority alignment
- Coordinate domestic and international travel arrangements, itineraries, expense reporting, and related logistics in accordance with Lilly policies
- Prepare, format, and organize presentations, agendas, reports, and other business materials with strong attention to detail and professionalism
- Support planning and execution of leadership meetings, site visits, town halls, and special events by coordinating logistics, materials, communications, and follow-up actions
- Serve as a key point of coordination for the Site Head’s office, helping ensure timely communication and responsiveness across internal and external stakeholders
- Track action items, decisions, and deliverables from key meetings and help drive follow-through across stakeholders
- Maintain organized records, files, and documentation using Lilly systems and administrative practices
- Support site communications and administrative processes that help the site leadership team operate effectively during startup and ongoing operations
- Handle sensitive business information with a high level of confidentiality, judgment, and discretion
- Identify opportunities to improve administrative processes, meeting effectiveness, and coordination practices

Requirements

- High school diploma
- Minimum of 3 years of administrative support experience, preferably supporting senior leaders in a corporate, manufacturing, pharmaceutical, or other regulated environment

- Qualified applicants must be authorized to work in the United States on a full-time basis. Lilly will not provide support for or sponsor work authorization or visas for this role, including but not limited to F-1 CPT, F-1 OPT, F-1 STEM OPT, J-1, H-1B, TN, O-1, E-3, H-1B1, or L-1.

Additional Preferences

- Experience supporting a senior leader or site leader with complex scheduling and coordination responsibilities
- Experience working across cross-functional teams and multiple stakeholder groups
- Experience in a startup, manufacturing, or regulated environment preferred
- Demonstrated ability to manage changing priorities while maintaining strong service, responsiveness, and professionalism

- Strong organizational skills and ability to manage multiple priorities in a fast-paced environment
- Strong written and verbal communication skills
- Strong attention to detail and follow-through
- Ability to maintain confidentiality and exercise sound judgment
- Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams
- Ability to work independently, anticipate needs, and proactively solve problems

Additional Information

- This is a site-based role supporting Lilly Lehigh Valley in Pennsylvania
- This role will support a site in startup and early operational phases, requiring flexibility and strong coordination
- Role involves frequent interaction with internal and external stakeholders and may require support outside standard business hours during critical periods or major site events
- Position Location: US: Pennsylvania
- Travel Percentage (%): Trainings as needed

Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form ( https://careers.lilly.com/us/en/workplace-accommodation ) for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.

Lilly is proud to be an EEO Employer and does not discriminate on the basis of age, race, color, religion, gender identity, sex, gender expression, sexual orientation, genetic information, ancestry, national origin, protected veteran status, disability, or any other legally protected status.

Our employee resource groups (ERGs) offer strong support networks for their members and are open to all employees. Our current groups include: Africa, Middle East, Central Asia (AMECA), Black Employees at Lilly (BE@Lilly), Chinese Culture Network (CCN), EnAble, Evolve, Lilly Indian Network (LIN), Organization of Latinx at Lilly (OLA), Pride (LGBTQ+ Allies), Veterans Leadership Network (VLN) and Women’s Initiative for Leading at Lilly (WILL).

Actual compensation will depend on a candidate’s education, experience, skills, and geographic location.  The anticipated wage for this position is
$18.75 - $37.02

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Full-time equivalent employees also will be eligible for a company bonus (depending, in part, on company and individual performance). In addition, Lilly offers a comprehensive benefit program to eligible employees, including eligibility to participate in a company-sponsored 401(k); pension; vacation benefits; eligibility for medical, dental, vision and prescription drug benefits; flexible benefits (e.g., healthcare and/or dependent day care flexible spending accounts); life insurance and death benefits; certain time off and leave of absence benefits; and well-being benefits (e.g., employee assistance program, fitness benefits, and employee clubs and activities).Lilly reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion and Lilly’s compensation practices and guidelines will apply regarding the details of any promotion or transfer of Lilly employees.

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