Project Accounting Assistant

📋 Project Accounting Assistant

Join a collaborative construction team where you'll play a key role in supporting project operations, financial administration, and contract management from project startup through closeout. This is an excellent opportunity for someone looking to grow their career in project accounting, construction administration, or project coordination while gaining exposure to large-scale construction projects and industry-leading software platforms.

Responsibilities

📌 Support project setup, maintenance of project files, and ongoing project documentation to ensure accuracy and compliance throughout the project lifecycle.

- Assist with contract and subcontract administration activities.
- Process and track project-related invoices, billing, and payment documentation.
- Review billing packages to ensure all required documentation is complete prior to submission.
- Maintain subcontractor records, lien waivers, insurance certificates, and other compliance-related documents.
- Assist with document control processes and project closeout documentation.
- Update and maintain project information within Procore, ERP systems, and other project management platforms.
- Create and maintain spreadsheets used for project tracking, reporting, forecasting, and cost monitoring.
- Research and resolve discrepancies related to contracts, invoicing, billing, and project documentation.
- Support project teams during bid activities by organizing, tracking, and verifying project information.
- Assist with accounts payable functions and project cost tracking activities.
- Communicate with project managers, subcontractors, vendors, and internal teams regarding project documentation requirements.
- Provide general administrative and project accounting support as needed.

🤝 Work closely with Project Managers, Accounting, Vendors, and Subcontractors to help ensure projects remain organized, compliant, and financially on track.

Qualifications

High School Diploma or GED required 1-2 years of experience in construction, project accounting, project coordination, contract administration, billing, or a related field Working knowledge of construction projects, contracts, invoicing, and billing processes Intermediate Microsoft Excel skills, including:

- Pivot Tables
- VLOOKUP / XLOOKUP
- SUMIF / SUMIFS
- Basic spreadsheet analysis and troubleshooting

Strong attention to detail and commitment to accuracy Excellent organizational, communication, and time-management skills Ability to manage multiple priorities and deadlines in a fast-paced environment

Preferred Qualifications

Experience working for a General Contractor, subcontractor, or construction-related organization Familiarity with construction contracts, lien waivers, payment applications, and compliance documentation Experience using Procore or similar construction management software Experience working with ERP systems for accounting, project administration, or job costing Background in project-based industries such as construction, property management, manufacturing, facilities management, or related environments

What Makes You Successful

🌟 Detail-oriented with the ability to spot inconsistencies, missing information, and documentation gaps 🌟 Strong problem-solving skills and a proactive approach to resolving issues 🌟 Comfortable balancing multiple active projects and shifting priorities 🌟 Organized, dependable, and deadline-driven 🌟 Customer-service mindset when supporting both internal teams and external partners

Why Join?

🏗 Gain hands-on exposure to project accounting, construction operations, contract administration, and financial processes. 📈 Build valuable experience working alongside Project Managers and Accounting professionals while expanding your knowledge of construction project lifecycles. 🤝 Join a team-oriented environment where collaboration, professional growth, and continuous learning are highly valued.
Job Type & Location
This is a Contract position based out of Las Vegas, NV.
Pay and Benefits
The pay range for this position is $25.00 - $35.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Las Vegas, NV.
Application Deadline
This position is anticipated to close on Oct 27, 2026.
Workplace Type
This is a fully onsite position in Las Vegas,NV.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.