Project Accounting Assistant

Description Assist with project setup and maintenance of project files and documentation. Support contract and subcontract administration activities. Process and track project-related invoices, billing, and payment documentation. Review billing packages to ensure required documentation is complete prior to submission. Maintain subcontractor records, lien waivers, insurance certificates, and other compliance documentation. Assist with document control and project closeout documentation. Update and maintain project data in Procore, ERP systems, and other project management platforms. Create and maintain spreadsheets used for project tracking, reporting, and cost monitoring. Research and resolve discrepancies related to contracts, billing, and project documentation. Support project teams during bid activities by organizing and verifying project information. Assist with accounts payable and project cost tracking activities. Communicate with project teams, subcontractors, and vendors regarding required project documentation. Perform general administrative and project accounting support as needed. Preferred Qualifications: Experience working for a General Contractor or subcontractor. Familiarity with construction contracts, lien waivers, and payment applications. Experience with Procore or similar construction management software. Experience using ERP systems for accounting or project administration. Experience in related industries such as property management, manufacturing, facilities, or project-based environments. Additional Skills & Qualifications High School Diploma or GED required. 1-2 years of experience in construction, project accounting, project coordination, contracts administration, billing, or a related role. Basic understanding of construction projects, contracts, invoices, and billing processes. Proficiency in Microsoft Excel including:Pivot Tables, VLOOKUP/XLOOKUP, SUMIF/SUMIFS, Basic spreadsheet troubleshooting and analysis Strong attention to detail and accuracy. Ability to manage multiple projects and priorities simultaneously. Strong organizational and communication skills. Procore a plus
Job Type & Location
This is a Contract position based out of Las Vegas, NV.
Pay and Benefits
The pay range for this position is $25.00 - $35.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Las Vegas, NV.
Application Deadline
This position is anticipated to close on Oct 23, 2026.
Workplace Type
This is a fully onsite position in Las Vegas,NV.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.