Contract Administrator – PV & BESS

Your responsibilities

- Administer EPC contracts, subcontracts, supply agreements and consultancy agreements throughout their lifecycle.

- Review contractual requirements, identify risks and clarify responsibilities, scope boundaries and key deadlines.

- Support Project Managers in contractual matters and prepare formal correspondence, notices and responses to clients, suppliers and subcontractors.

- Monitor contractual obligations and deadlines, follow up outstanding actions and escalate issues requiring management decisions.

- Support the preparation and assessment of variations, claims and extension of time requests, including the collection of supporting evidence.

- Coordinate payment applications and milestone documentation with Project Managers and Finance; follow up certification and outstanding payments.

- Support the preparation, review and negotiation of contracts and amendments in cooperation with Procurement, management and legal advisers.

- Track contractual requirements relating to bonds, insurance, warranties, acceptance and contract closeout.

- Maintain contract records and provide concise reports on outstanding issues, risks and required actions.

- Support tender reviews, NDAs, framework agreements and improvements to company contracting procedures.

Our requirements

- Experience in contract administration, contract management or commercial project support within construction, energy, infrastructure or EPC projects.

- A degree in law, engineering, construction management, business or a related field, or equivalent relevant experience.

- Practical understanding of construction contracts, contractual notices, variations, claims and payment mechanisms.

- Ability to analyse contract provisions and prepare clear, accurate business correspondence in English.

- Very good command of English and Polish, both written and spoken.

- Strong organisational skills, attention to detail and the ability to manage priorities across several projects.

- A proactive approach to identifying risks, following up actions and meeting deadlines.

- Good working knowledge of Microsoft Office, particularly Word and Excel.

Optional

- Experience with renewable energy projects, particularly utility-scale PV or BESS.

- Familiarity with FIDIC-based or other international EPC contracts.

- Experience working with subcontractors and equipment suppliers in an international environment.

- Familiarity with document management and project collaboration tools, such as ClickUp.