About this role
Your responsibilities
- Maintaining the project documentation register and Master Document Register (MDR);
- Monitoring document statuses, including: planned, in preparation, under review, submitted, commented, approved, AFC/IFC and as-built;
- Distributing documents and comments to the responsible parties;
- Monitoring response deadlines for designers, suppliers, the Client and subcontractors;
- Maintaining the Comment Register and ensuring that all comments are properly addressed and closed;
- Coordinating engineering disciplines, including civil, electrical, HV, BESS, SCADA/EMS, telecontrol, protection systems and grid compliance;
- Organising engineering meetings and preparing meeting agendas;
- Preparing Minutes of Meeting (MoM) and action lists;
- Monitoring the implementation and closure of meeting actions;
- Updating tasks, deadlines, responsibilities and progress statuses;
- Maintaining registers for Requests for Information (RFI), Technical Queries (TQ), Non-Conformance Reports (NCR), design changes and technical decisions;
- Verifying the completeness of documentation required for procurement and the commencement of construction works;
- Ensuring that engineering documentation is issued to the procurement and construction teams in accordance with the project schedule;
- Coordinating vendor documentation for transformers, switchgear, BESS, PCS, MV stations, SCADA and protection systems;
- Monitoring the review and approval of datasheets, drawings, FAT procedures and test plans;
- Supporting the Project Manager in updating the engineering and procurement schedules and monitoring key project milestones;
- Identifying delays and promptly escalating them to the Project Manager;
- Preparing weekly reports covering overdue items, critical decisions, engineering progress and project risks;
- Collecting handover, testing, commissioning and as-built documentation;
- Preparing the handover dossier structure required for PAC and COD;
- Actively supporting the Project Manager during project and coordination meetings.
Our requirements
- Bachelor’s degree in Business Administration, Engineering, Project Management or a related discipline;
- Minimum 2 years of relevant experience;
- Native Polish language – mandatory;
- Fluent English;
- Advanced Microsoft Office skills;
- Valid driving licence;
- Highly organized;
- Proactive;
- Strong communication skills;
- Service-oriented;
- Problem-solving skills;
- High integrity;
- Team player.
Optional
- Renewable energy experience;
- Previous EPC, infrastructure or renewable energy project support experience;
- Knowledge of Polish administrative and permitting procedures;
- Experience with SharePoint, Aconex, Procore or Autodesk Construction Cloud;
- FIDIC experience;
- Experience working in an international environment.