Purchasing Coordinator

Job Title: Purchasing Coordinator Job Description The Purchasing Coordinator supports end-to-end purchasing activities within a manufacturing environment, ensuring accurate purchase orders, timely deliveries, and precise invoice reconciliation. This role works closely with suppliers and cross-functional teams to resolve discrepancies, maintain accurate ERP data, and support inventory accuracy, cost reduction, and process improvement initiatives. Responsibilities

- Identify discrepancies between invoices and purchase orders and work with accounts payable and accounts receivable teams to research and resolve issues.
- Review and reconcile variances between purchase orders and invoices to ensure accuracy and completeness.
- Conduct nonconformance reports (NCRs) to identify, document, and address discrepancies related to products or materials.
- Oversee product or material returns, including coordinating with suppliers and internal teams, and follow through until each return is fully resolved.
- Monitor and work through open purchase orders, addressing past-due orders and ensuring appropriate follow-up with suppliers.
- Process and manage purchase orders for assigned materials and suppliers from creation through delivery.
- Confirm supplier receipt of purchase orders and follow up on missing or delayed acknowledgments.
- Communicate proactively with suppliers regarding pricing, product availability, order changes, delivery timing, and past-due materials.
- Create purchase orders in the company ERP system and ensure all related data is accurate and up to date.
- Maintain accurate ERP data, including current costs, open and pending purchase orders, delivery dates, and supplier information.
- Review inventory levels, demand trends, lead times, and past purchasing activity to support appropriate stock levels and product availability.
- Assist with indirect purchasing for office, factory, and janitorial supplies as needed.
- Support inventory accuracy efforts by coordinating with operations and inventory teams to align purchasing with actual demand.
- Provide purchasing support to multiple team members and assist wherever workload demands are highest.
- Collaborate with purchasing, accounting, operations, inventory, and other departments to resolve purchasing, invoicing, and inventory issues.
- Support cost-reduction initiatives by identifying opportunities to improve pricing, terms, or processes.
- Contribute to process-improvement initiatives, including LEAN or other continuous improvement activities where applicable.
- Participate in the monthly Sales, Inventory, and Operations Planning (SIOP) process and provide information related to customer and supplier trends as appropriate.

Essential Skills

- At least 3 years of purchasing experience in the manufacturing sector, including hands-on work with purchase orders.
- Experience with inventory management, including monitoring stock levels and supporting inventory accuracy.
- Experience utilizing ERP software (such as SAP, JD Edwards, QAD, or similar systems) for purchasing and data maintenance.
- Basic proficiency in Microsoft Excel for tracking, reporting, and analyzing purchasing and inventory data.
- Foundational knowledge of purchasing, supply chain, and procurement processes.
- Ability to perform administrative support tasks related to purchasing, documentation, and coordination.
- Strong attention to detail and accuracy when reconciling purchase orders, invoices, and ERP data.
- Effective communication skills for collaborating with suppliers and cross-functional teams, including accounting and operations.

Additional Skills & Qualifications

- Experience working with purchase orders throughout their lifecycle, from creation to closure.
- Experience researching invoice or purchasing discrepancies and resolving them with accounting or AP/AR teams.
- Experience coordinating with accounts payable and accounts receivable or broader accounting teams.
- Experience managing returns or nonconforming materials, including coordination with suppliers and internal stakeholders.
- Exposure to NCRs or nonconformance processes in a manufacturing or supply chain environment.
- LEAN or process-improvement experience, including participation in continuous improvement initiatives.
- Exposure to international suppliers or offshore sourcing and related logistics or communication considerations.
- Experience with vendor management, including maintaining supplier information and relationships.
- A degree or formal education related to business, supply chain, or a similar field is beneficial.

For immediate consideration, please apply online. Only local candidates within a commutable distance will be considered.
Job Type & Location
This is a Permanent position based out of La Porte, IN.
Pay and Benefits
The pay range for this position is $25.00 - $27.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Permanent position based out of La Porte, IN.
Application Deadline
This position is anticipated to close on Oct 28, 2026.
Workplace Type
This is a fully onsite position in La Porte,IN.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.