Leave Of Absence Specialist

Job Title: Leave of Absence Specialist Job Description
The Leave of Absence Specialist oversees and supports the development, implementation, and evaluation of comprehensive absence management programs. This role provides case management for both short-term and long-term leaves, develops educational and procedural materials, and coordinates disability intervention initiatives. The specialist promotes quality, cost-effective outcomes and partners with stakeholders to facilitate successful return-to-work plans for team members while ensuring compliance with applicable laws and policies.
Responsibilities
- Oversee and assist in the development, implementation, and evaluation of absence management programs for team members.
- Provide end-to-end case management for employees on short-term and long-term leave, ensuring consistent and compliant administration.
- Develop, update, and maintain educational materials and procedures related to absence management, disability intervention, and return-to-work processes.
- Coordinate the development, implementation, and evaluation of the Disability Intervention Program to support team members safe and timely return to work.
- Promote quality, cost-effective outcomes by balancing employee needs with organizational requirements and applicable regulations.
- Provide guidance and support to other professionals involved in absence management processes, serving as a subject matter resource.
- Monitor and facilitate successful return-to-work plans, including coordination with relevant departments and stakeholders.
- Ensure leave administration practices comply with FMLA, Workers Compensation, ADAAA, LTD, STD, COBRA, and related regulations.
- Maintain accurate documentation and records of leave cases in accordance with organizational policies and legal requirements.
- Utilize MS Office tools such as Word, PowerPoint, and Excel to prepare reports, presentations, and documentation related to absence management.
- Collaborate with human resources and employee relations partners to address leave-related issues and support positive employee experiences.
Essential Skills
- 57 years of experience working directly in leave administration.
- Hands-on experience working with FMLA, Workers Compensation, ADAAA laws, long-term disability (LTD), short-term disability (STD), and COBRA.
- Proficiency in MS Office, including Word, PowerPoint, and Excel.
- Experience in human resources, leave management, and employee relations.
- Ability to interpret and apply leave-related laws, regulations, and organizational policies.
- Strong organizational skills with the ability to manage multiple leave cases simultaneously.
- Effective communication skills to provide guidance and education to team members and colleagues.
- Ability to come onsite 23 times per month after the training period.
Additional Skills & Qualifications
- Healthcare industry experience is preferred.
- CPDM (Certified Professional Disability Management) certification is preferred.
- CLMS (Certified Leave Management Specialist) certification is preferred.
- Experience supporting or leading disability intervention or return-to-work programs.
- Demonstrated ability to develop educational and procedural materials for absence management programs.
Work Environment
This is a hybrid role that begins with 23 weeks of onsite training in a professional office environment. After training, the position transitions primarily to remote work, with an expectation to come onsite 23 days per month for meetings. These onsite days are not consecutive, so the specialist should live within driving distance of downtown Indianapolis. The work involves regular use of standard office technology and MS Office applications, collaboration with HR and related teams, and a structured environment focused on compliant, high-quality absence management processes.
Job Type & Location
This is a Contract position based out of Indianapolis, IN.
Pay and Benefits
The pay range for this position is $37.00 - $45.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Indianapolis, IN.
Application Deadline
This position is anticipated to close on Oct 21, 2026.
Workplace Type
This is a hybrid position in Indianapolis,IN.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.