Administrative Assistant Reception

Job Title: Administrative Assistant / Receptionist Job Description
This role provides front-desk reception and administrative support to a growing wholesale operation. The Administrative Assistant / Receptionist answers and directs calls, coordinates appointments, maintains records, and supports management and department leaders with day-to-day office tasks. The position plays a key role in ensuring smooth office operations, professional customer interactions, and effective support for ongoing projects.
Responsibilities
- Answer and direct incoming phone calls in a professional and courteous manner.
- Schedule, coordinate, and confirm appointments for internal and external stakeholders.
- Route inquiries and calls to the appropriate team members in a timely and accurate manner.
- Assist with and support the growth of a successful wholesale operation by providing reliable administrative assistance.
- Provide administrative support to management and department leaders, including handling correspondence and documentation.
- Assist with project coordination, including tracking tasks, deadlines, and deliverables.
- Maintain accurate records and files, ensuring documents are organized and easy to retrieve.
- Perform general office and administrative duties as needed to support daily operations.
- Collaborate with team members to improve office processes and support efficient workflows.
- Deliver friendly and professional customer service to visitors, callers, and internal teams.
Essential Skills
- Demonstrated administrative support experience, including handling phones, scheduling, and documentation.
- Proficiency with Microsoft Office and other standard office software applications.
- Strong verbal and written communication skills for interacting with customers, visitors, and internal teams.
- Ability to manage multiple tasks and priorities simultaneously in a fast-paced office environment.
- Strong organizational skills and attention to detail when maintaining records and files.
- Familiarity with general office procedures and administrative functions.
- Customer service skills with a professional and courteous phone manner.
- Data entry skills with accuracy and efficiency.
Additional Skills & Qualifications
- Previous experience in administrative support, sales support, project coordination, or a related role is preferred.
- Willingness to learn new processes and take on additional responsibilities as the operation grows.
- Ability to work collaboratively with management and department leaders.
- Comfort working in a wholesale or similar business environment.
Work Environment
This position is based in an office environment that supports a wholesale operation. The role centers around front-desk reception and administrative functions, including frequent phone use, computer work, and interaction with internal teams and external callers. You will use Microsoft Office and other standard office software throughout the day to manage schedules, records, and communications. The work involves typical office hours with a focus on responsiveness, professionalism, and maintaining an organized and welcoming reception area.
Job Type & Location
This is a Contract to Hire position based out of Fargo, ND.
Pay and Benefits
The pay range for this position is $25.00 - $32.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract to Hire position based out of Fargo, ND.
Application Deadline
This position is anticipated to close on Oct 28, 2026.
Workplace Type
This is a fully onsite position in Fargo,ND.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.