HR Assistant

Job Title: HR Assistant (Workforce Staffing) Job Description The HR Assistant supports a high-volume hourly workforce by centralizing and automating administrative hiring tasks. In this role, you manage repeatable HR processes, perform detailed data and quality audits, and serve as a liaison between field teams and centralized support services. You work extensively with Excel and HR data to ensure accurate reporting on hires, terminations, and candidate compliance, while handling sensitive information with strict confidentiality. This role is based onsite at a facility in Tempe, working four days per week on a 4x10 schedule (Wed-Sat 7am-530pm) . Responsibilities

- Manage and own daily HR administrative tasks from start to finish, ensuring accuracy and timely completion.
- Perform backend HR processes related to application creation and candidate compliance information, collaborating closely with internal teams.
- Import and export data within various software platforms, including Excel, ensuring completeness and accuracy of information.
- Utilize Excel extensively on a daily basis, including pivot tables and VLOOKUP functions, to analyze, organize, and report on HR data.
- Develop and maintain data management systems and processes to streamline workflows and improve the efficiency of HR information handling.
- Conduct regular data audits to identify and resolve discrepancies or inaccuracies, maintaining high standards of data integrity and reliability.
- Assist in the development and improvement of data management procedures and policies, incorporating best practices for data security and privacy.
- Handle sensitive information such as Social Security Numbers, dates of birth, and drivers license numbers with strict confidentiality and adherence to privacy regulations.
- Perform quality audits of outsourced vendors to ensure they meet process, accuracy, and compliance expectations.
- Prepare and deliver facility reporting and communications to a broad team, including leadership, ensuring clear and timely updates.
- Escalate issues related to processes or tools required to complete tasks, providing clear documentation and context.
- Apply sound judgment in ambiguous scenarios when the path forward is not clearly defined, making thoughtful decisions and seeking guidance when needed.
- Think strategically to identify and drive process and product improvements that benefit both the workforce staffing team and candidates.
- Act as a liaison between field teams and centralized support services, ensuring consistent communication and alignment on processes and expectations.

Essential Skills

- Experience in human resources, administrative support, or a related data-focused role.
- Strong proficiency in Microsoft Office, with an emphasis on Excel.
- Hands-on experience using Excel pivot tables.
- Hands-on experience using Excel VLOOKUP functions.
- Effective data entry and data management skills with a focus on accuracy.
- Strong attention to detail when working with large volumes of HR data.
- Excellent customer service abilities and professional communication skills.
- Ability to handle confidential and sensitive information with discretion and integrity.

Additional Skills & Qualifications

- Experience working with HR data and backend processes related to hiring and terminations.
- Familiarity with developing or maintaining data management systems and workflows.
- Experience conducting data audits and resolving data discrepancies.
- Ability to contribute to the creation and refinement of data management procedures and policies.
- Demonstrated ability to work effectively in a fast-paced environment and manage multiple tasks simultaneously.
- Interest in growing within a large, complex organization and gaining exposure to workforce staffing operations.

Work Environment This role is based onsite at a facility in Tempe, working four days per week on a 4x10 schedule (Wed-Sat 7am-530pm) . You operate in a fast-paced environment that supports a high-volume hourly workforce, collaborating closely with both field teams and centralized support services. The position involves extensive use of computers and Microsoft Office, particularly Excel, to manage HR data and reporting. The environment emphasizes accuracy, confidentiality, and continuous process improvement, offering opportunities to gain valuable experience within a large-scale staffing operation.
Job Type & Location
This is a Contract position based out of Tempe, AZ.
Pay and Benefits
The pay range for this position is $23.00 - $23.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Tempe, AZ.
Application Deadline
This position is anticipated to close on Oct 28, 2026.
Workplace Type
This is a fully onsite position in Tempe,AZ.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.