Payroll Manager

The Payroll Manager leads accurate, timely payroll for 750+ hourly and salaried employees across multiple sites, states, and jurisdictions. This hands-on role supervises a payroll specialist and manages payroll processes, controls, and ADP systems. The manager also supports audits and partners with Human Resources, Finance, and Operations to resolve issues, improve efficiency , and maintain compliance with federal, state, and local requirements .

Position Responsibilities:

Payroll Administration

- Manage and oversee the end-to-end multi-site payroll process for 750+ employees, including hourly and salaried across multiple states and jurisdictions.

- Ensure accurate calculation and processing of wages, salaries, OT, bonuses, route pay, and deductions.

- Coordinate with Transportation Management and General Managers to verify the accuracy of timekeeping and route pay and promptly resolve discrepancies.

- Review and approve payroll batches in ADP before payroll is processed and verify that payroll results are accurately reflected in the General Ledger.

- Maintain payroll records and associated supporting documentation.

- Process special payrolls, off-cycle payments, and final paychecks as required.

- Maintain payroll system tax settings, earning and deduction codes, General Ledger mapping, and other regulatory or technical configurations.

- Communicate changes and their impact to affected departments and employees, as appropriate. Address employee payroll inquiries and resolve payroll discrepancies.

- Support HR and management with payroll-related reporting and data requests.

Compliance and Reporting

- Ensure compliance with all federal, state, and local payroll laws and regulations.

- Oversee the accuracy and timely completion of payroll tax filings, deposits, and year-end reporting, including Forms W-2 and related filings.

- Monitor regulatory changes and implement necessary updates to payroll policies and procedures.

- Coordinate payroll-related audits and provide requested documentation.

- Lead year-end payroll close by reconciling final payroll data, confirming the accuracy and distribution of Forms W-2, completing system close and reset activities , and verifying that final files are accurate and complete.

Systems and Process Management

- Monitor and troubleshoot interfaces between payroll, HRIS, timekeeping, and accounting systems to support accurate data flow .

- Lead payroll system upgrades, testing, and process improvements.

- Develop and maintain payroll internal controls.

- Establish and enforce strong payroll governance including calendars, procedures, approvals, and exception protocols.

- Identify opportunities to increase efficiency through automation and process enhancements.

Financial and Accounting Support

- Partner with Accounting and Finance on payroll-related general ledger reconciliations .

- Prepare payroll accruals and support month-end and year-end close activities.

- Partner with Accounting and Finance to ensure accurate financial reporting.

- Analyze payroll trends and provide management reporting as needed.

Qualifications:

Education

- Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or related field preferred.

Experience

- 7+ years of progressive payroll experience , including responsibility for complex, multi-state payroll operations .

- 2+ years of supervisory or management experience preferred.

- Experience in processing multi-state payrolls required

- Experience with ADP Workforce Now payroll, HRIS, and timekeeping systems preferred.

Knowledge, Skills, and Abilities

- Strong knowledge of payroll laws, tax regulations, and wage and hour requirements.

- Understanding of accounting principles and general ledger reconciliations.

- Advanced proficiency in Microsoft Excel.

- Excellent analytical, problem-solving, and organizational skills.

- High level of attention to detail and commitment to accuracy.

- Excellent verbal and written communication skills.

- Ability to handle confidential information with discretion.

- Ability to manage multiple priorities and meet deadlines.

Preferred Qualifications

- Certified Payroll Professional (CPP) designation.

- Experience in manufacturing, consumer packaged goods , or distribution.

For immediate consideration email your resume to [email protected]