Office Administrator

Join Aprio's Business Operations team and you will help clients maximize their opportunities.  Aprio is a progressive, fast-growing firm looking for an Office Administrator to join their dynamic team.

This position provides high level administrative support for your local office. This role will be vitally important to the success of day-to-day operations and organization of the office. The ability to multi-task, while maintaining complex schedules is essential in this position. The ideal candidate is resourceful, an excellent problem solver and very organized.

This position requires a blend of administrative and customer service skills to provide exceptional administrative support to both clients and the internal team. The primary responsibility is to manage the front desk and ensure the smooth flow of clients and information within the office.

What You'll Gain / Impact

- Full ownership of the operational and hospitality experience at one of the firm's most visible office locations

- Opportunity to shape the standard for in-office excellence that peer locations look to and adopt

- Cross-functional visibility and collaboration across shared services, firm leadership, and client-facing teams

- A role where your initiative, judgment, and attention to detail drive meaningful, daily impact

- Growth within a people-first firm that values and invests in the team members who keep it running

Key Responsibilities

- Oversee daily office operations, ensuring workflow coordination, on-site coverage, and issue resolution run smoothly

- Serve as the on-site escalation point for operational matters, resolving what can be handled locally and routing larger concerns appropriately

- Administer workspace reservation systems, support hoteling guidelines, and optimize space utilization across the office

- Manage local vendor relationships, track service delivery, and support contract renewal and cost discussions

- Oversee office supply and inventory planning at the office level

- Submit invoices, expense documentation, and purchase order requisitions for review and approval

- Coordinate logistics for office events, client visits, and visiting team members and leadership

- Arrange catering, materials, and setup and breakdown for meetings and large-scale office gatherings

- Maintain office-wide communications, local records, vendor files, and building access

- Anticipate coverage needs around absences, peak periods, and firm events, and arrange temporary support as needed

- Support onboarding logistics for new team members in partnership with People & CultureIdentify opportunities to improve the in-office experience and bring recommendations forward

Candidate Qualifications

- High school diploma or equivalent; additional education or certification in office administration is a plus

- 3+ years of experience in office administration, operations coordination, or facilities support, preferably in professional services

- Experience coordinating the work of others, whether through direct oversight or cross-functional collaboration

- Valid driver's license required for occasional local errands and vendor visits

Leadership Skills

- Ability to coordinate and guide the work of others without formal authority, building trust and accountability across roles

- Proactive and self-directed, with the initiative to act, follow through, and course-correct independently

- Composure under pressure with sound judgment when navigating competing priorities or ambiguous situations

- Strong interpersonal skills with the ability to build relationships across all levels of the organization

- A collaborative mindset with the confidence to bring forward recommendations and influence outcomes

Technical Skills

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

- Comfort picking up new software quickly, including workspace reservation or property management platforms

- Familiarity with invoice processing, expense documentation, or purchase order workflows

- Experience with collaboration and communication tools such as Microsoft Teams or SharePoint

- Experience managing vendor relationships and tracking service delivery at an office or team level

Why work for Aprio:
Whether you are just starting out, looking to advance into management or searching for your next leadership role, Aprio offers an opportunity to grow with a future-focused, innovative firm.
 
 
Perks/Benefits we offer for full-time team members:
- Medical, Dental, and Vision Insurance on the first day of employment
- Flexible Spending Account and Dependent Care Account
- 401k with Profit Sharing
- 9+ holidays and discretionary time off structure
- Parental Leave – coverage for both primary and secondary caregivers
- Tuition Assistance Program and CPA support program with cash incentive upon completion
- Discretionary incentive compensation based on firm, group and individual performance
- Incentive compensation related to origination of new client sales
- Top rated wellness program
- Flexible working environment including remote and hybrid options
 
 
What’s in it for you:
- Working with an industry leader: Be part of a high-growth firm that is passionate for what’s next.
- An awesome culture: Thirty-one fundamental behaviors guide our culture every day ensuring we always deliver an exceptional team-member and client experience.  We call it the Aprio Way.  This shared mindset creates lasting relationships between team members and with clients.
- A great team: Work with a high-energy, passionate, caring and ambitious team of professionals in a collaborative culture.
- Entrepreneurship: Have the freedom to innovate and bring your ideas to help us grow to become the CPA firm of choice nationally.
- Growth opportunities: Grow professionally in an environment that fosters continuous learning and advancement.
- Competitive compensation: You will be rewarded with competitive compensation, industry-leading benefits and a flexible work environment to enjoy work/life balance.
 
 
EQUAL OPPORTUNITY EMPLOYER
Aprio is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; pregnancy; sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.
 
Aprio, LLP and Aprio Advisory Group, LLC, operate in an alternative business structure, with Aprio Advisory Group, LLC providing non-attest tax and consulting services, and Aprio, LLP providing CPA firm services.