Construction Contract Administrator

Construction Contract Administrator

Calgary, AB

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.

Are you ready to design your future?

Be our next Intermediate Construction Contract Administrator!

Your work environment at EXP

EXP is seeking an experienced Construction Contract Administrator to expand the construction arm of a growing transportation design practice in Western Canada. You will connect design and construction, administering projects from contract award through construction, administering projects from contract award through construction, closeout, and warranty, while incorporating additional real-world field experience into our designs.

What a day at EXP has in store for you

Contract Administration

- Administer complex transportation construction contracts in accordance with contract documents, delegated authority, and client requirements.
- Assume responsibility for CA deliverables ensuring prompt delivery as per the Consultant agreement.
- Act as a primary liaison amongst the owner, contractor, designers, field staff, subconsultants, technical specialists, and external stakeholders (municipalities, emergency services, police, student transportation providers, utility owners).
- Monitor construction progress, Contractor schedules, critical activities, site occupancy, and completion requirements.
- Audit construction activities for compliance (quality, safety, environmental and traffic control).
- Organize, triage, and prioritize field issues, deliverables, and resources across multiple active construction sites.
- Coordinate and process RFIs, submittals, Site Instructions, extra work, supplemental work, change orders and other construction phase documentation.
- Identify matters outside the Consultant’s delegated authority and promptly escalate them to the Project Manager or Owner.
- Evaluate Contractor submissions related to changes, delays, claims and proposed corrective actions and provide recommendations to the Owner.
- Review Contractor schedules, RFIs, Traffic Accommodation Strategies, Environmental Construction Operations Plans, mix designs and quality control results; and resolve or escalate construction issues involving contract interpretation, specification compliance and extra work.
- Maintain accurate, complete and timely project records, correspondence, reports, logs, and decision documentation.
- Ensure CA staff maintain detailed diaries/journals of all site activities and prepare Daily Construction Reports.
- Initiate and chair milestone meetings (pre-construction, progress, pre-pave, girder erection) as appropriate.
- Coordinate and mentor inspectors, ticket-takers (checkers), surveyors, and materials testing personnel.
- Supervise inspections and survey work to ensure compliance with contract requirements.
- Monitor detour routes, haul roads and various weigh scales for accuracy and compliance.
- Identify, document, and assess deviations from Contractor’s Quality Control Process and/or standards.
- Identify non-conforming work, review proposed corrective actions and provide sound recommendations.
- Coordinate quality assurance (QA) activities and review test results, mix designs and material documentation for acceptance.
- Ensure only approved construction materials are used and conform to contract requirements.
- Communicate decisions, responsibilities, outstanding information, and required actions clearly and promptly.
- Maintain effective communication among the Owner, Contractor, design team, field staff, and external stakeholders.
- Reconcile quantities, prepare and submit monthly contract progress payments.
- Assist the Project Manager with expenditure reporting forecasts, and identification of potential cost overruns.
- Coordinate construction completion, as-constructed documentation, Final Details, warranty inspections and required repairs.

Design and Constructability Support

In addition to construction contract administration, opportunities may include:

- Providing constructability input during preliminary and detailed design.
- Reviewing drawings, specifications, quantities, and tender packages from a construction-delivery perspective.
- Identifying staging, access, sequencing, traffic, utility, and environmental constraints.
- Supporting cost estimates, risk assessments, and construction planning.
- Identifying contract ambiguities or difficult to administer requirements before tender; and
- Bringing construction lessons learned back into future designs.

Year-Round Development

- Geotechnical and construction materials sampling and testing through EXP’s CCIL-certified laboratory operations.
- Field and construction surveying.
- Pavement QA and surface smoothness testing.
- Land development construction services.
- Design and constructability reviews.
- Quantity calculations, estimating, and tender support; and
- Proposal development and construction planning.

Travel and Field Requirements

- A valid driver’s license is required.
- Regular travel to construction sites throughout Alberta is required.
- Assignments may involve consecutive days at project sites and periodic work away from the employee’s home office.
- Contractor operations may require extended hours, night work, weekend work, or work outside conventional office hours.
- Field assignments may include active construction sites in remote locations.

Required Qualifications

- Experience administering highway construction contracts or similar work pertaining to road construction.
- Strong leadership, judgment and analytical problem solving, and negotiating skills.
- Excellent verbal, written and interpersonal communication skills.
- Ability to manage multiple sites and prioritize competing field, schedule, and contractual issues.
- Sound knowledge of design standards, specifications, standard drawings, construction materials, and methodologies associated with highway/freeway/bridge construction.
- Knowledge and skill in interpreting and applying transportation construction practices, procedures, and quality assurance techniques.
- Demonstrated knowledge of relevant laws and regulations (Environmental, Health and Safety, etc.) and their application in construction contracts in Alberta.

What your experience looks like

- Experience administering highway construction contracts or similar work pertaining to road construction.
- Strong leadership, judgment and analytical problem solving, and negotiating skills.
- Excellent verbal, written and interpersonal communication skills.
- Ability to manage multiple sites and prioritize competing field, schedule, and contractual issues.
- Sound knowledge of design standards, specifications, standard drawings, construction materials, and methodologies associated with highway/freeway/bridge construction.
- Knowledge and skill in interpreting and applying transportation construction practices, procedures, and quality assurance techniques.
- Demonstrated knowledge of relevant laws and regulations (Environmental, Health and Safety, etc.) and their application in construction contracts in Alberta.
- Alberta TEC experience is strongly preferred; comparable provincial or major municipal roadway experience will also be considered.
- Proven experience administering, supervising, or inspecting structural construction contracts (bridge replacements/rehabilitations, structural culverts, retaining walls, sign support structures).
- Registration, or eligibility for registration, as a Professional Engineer (P.Eng.) with APEGA is considered an asset.
- Transportation contract administration credentials, such as Road Construction Contract Administrator (rcca). Other comparable certifications (CCCA) will also be considered.
- TEC Bridge Inspection and Maintenance (BIM) Class B or higher certification.
- Relevant structural testing or technical certifications (concrete, structural steel, welding, or precast/prestressed concrete).
- Familiarity with AutoCAD, Civil 3D, InRoads or comparable design software is considered an asset.

EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address: [email protected] .