Accounts & Operations Executive

Executive — Accounts, Admin & HR Support Zono Tradetech Pvt. Ltd. (ZoTok.ai)  ·  Hyderabad  ·  Full-Time  ·  General Shift  ·  Work From Office
🧾  Tally-First Accounts Role  ·  🏢  Admin & Office Support  ·  🎬  HR & Social Media Enthusiasm  ·  1.5–3 Years Experience
ABOUT ZOTOK.AI ZoTok.ai is India's first AI-driven conversational commerce engine on WhatsApp — helping Brands, Distributors and Retailers digitise their order-to-cash flows. We are a fast-growing B2B SaaS product company headquartered in Hyderabad with a team of 80+ and growing.
ABOUT THE ROLE We are looking for a sharp, enthusiastic and well-rounded Executive whose core strength is in Accounts — someone who is hands-on with Tally, keeps books clean, and ensures nothing in billing or payments is missed. Beyond that, you will support day-to-day office administration, and bring genuine energy to HR support and employee engagement — including creating fun content for our Instagram and LinkedIn. This role is ideal for someone who is not looking to be boxed in — someone who enjoys variety, takes initiative and wants to be a visible, contributing member of a lively team.
WHAT YOU WILL DO ▸  Tally & Bookkeeping:   Manage all day-to-day accounting entries in Tally — sales, purchase, receipts, payments, journal entries and bank reconciliation. This is your primary responsibility. ▸  Invoice & Bill Processing:   Collect, verify and process all vendor invoices and bills. Ensure timely entries and follow up with Finance for approvals and payments. ▸  Petty Cash Management:   Handle petty cash disbursements, maintain accurate daily records and submit timely reports. ▸  Expense Tracking & Reconciliation:   Track office expenses, record transactions and support monthly reconciliation with accuracy. ▸  GST & Compliance Support:   Assist with GST data compilation, TDS records and other statutory compliance documentation as directed by the Finance team. ▸  Audit Readiness:   Maintain well-organised records of bills, receipts, vouchers and agreements for audit and compliance purposes. ▸  Vendor Coordination:   Coordinate with vendors for supplies, maintenance and services. Collect invoices, follow up on deliveries and ensure timely closures. ▸  Office Upkeep:   Oversee day-to-day office operations — housekeeping, facility coordination and ensuring a clean, functional workspace. ▸  Stock & Stationery Management:   Maintain stock of office supplies and stationery. Monitor inventory levels and raise purchase requests before items run out. ▸  Asset Register:   Maintain an accurate register of office and IT assets — issuance, returns and condition tracking. ▸  Other Admin Support:   Assist with courier and dispatch, travel coordination, visitor management and any general office requirements as needed. ▸  HR Support:   Assist HR in employee documentation, record maintenance, attendance coordination and onboarding/exit formalities. ▸  Employee Engagement Activities:   Help plan and execute fun team activities, celebrations, birthday shoutouts and office events — your energy and ideas are welcome here. ▸  Social Media Content:   This is where your enthusiasm matters — capture moments from team events, celebrations and office life, and create fun, engaging posts and short videos for ZoTok's Instagram and LinkedIn. A creative eye and comfort with Reels/Shorts is a big plus. ▸  Internal Engagement Posts:   Coordinate with HR for milestone posts, anniversary shoutouts, new joiner welcomes and achievement callouts to keep the team spirit alive online.
WHAT WE ARE LOOKING FOR ▸  Experience:   1.5–3 years in an accounts role with hands-on Tally experience. Exposure to admin or HR support is an advantage. ▸  Education:   B.Com, BBA or any graduate. Commerce background preferred. ▸  Tally:   Proficiency in Tally ERP / Tally Prime is essential — non-negotiable. ▸  Accounts Knowledge:   Working knowledge of GST basics, TDS, petty cash, bank reconciliation and expense tracking. ▸  MS Office:   Comfortable with Excel, Word and Google Sheets for day-to-day tracking and reporting. ▸  Social Media Enthusiasm:   Active on Instagram and LinkedIn. Comfortable creating short videos, Reels or fun posts. Formal design training not required — a creative instinct and willingness to try is what matters. ▸  Attitude:   Organised, proactive and cheerful. Someone who genuinely enjoys being around people and contributing to a positive office culture. ▸  Communication:   Good verbal and written communication in English and Telugu / Hindi.
WHY ZOTOK? You will not be a back-office person here. Your accounts work keeps the company running, your admin support keeps the office humming, and your energy on social media keeps the team proud. If you want a role where your work is noticed across all three — this is it.
www.zotok.ai (http://zotok.ai)  ·  Hyderabad  ·  Immediate joiners preferred