India - Talent Acquisition Administrator

Who are Inchcape?

At Inchcape Shipping Services, our vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere. We achieve this by combining our worldwide infrastructure with local expertise, through our global network of more than 250 proprietary offices and a team of over 3,000 dedicated professionals. Our diverse customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organizations.

We have an ambitious growth model, and a career here is certainly going to be a rewarding one that will allow you to bring your skills

& experience. We embrace change and are open to new thinking and pushing for positive change in our industry.

Role Summary:

We have an exciting opportunity for a Talent Acquisition Administrator to join our Talent Services Administration Team. We are looking for a proactive and detail-oriented Talent Administrator to enhance and manage daily recruitment-related activities. This position includes overseeing new hire records, documentation, and supporting the overall administration of HR policies and procedures. The ideal candidate should have a solid understanding of Talent Acquisition Administration and be enthusiastic about assisting with broader HR functions.

Contract: Permanent
Location: Mumbai-Airoli, India

Duties and Responsibilities:

Maintain and update candidate records in an Applicant Tracking System (ATS) to ensure data accuracy and compliance. 
Prepare Human Resources-related reports and Management Information Systems (MIS) as necessary.
Process and maintain internal employee movements, including transfers, promotions, and role changes, ensuring accurate system updates.
Update and maintain employee records within HR systems, ensuring all changes are accurately captured and compliant with company policies.
Liaise with internal stakeholders such as HR, IT, Payroll, and Hiring Managers to facilitate a seamless onboarding and employee transition experience.
Oversee comprehensive recruiting administration, encompassing pre-onboarding data and documentation.
Support recruitment activities by coordinating interview schedules and gathering candidate documentation.
Assist the Talent Acquisition Team in maintaining new joiners' details.
Ad Hoc project related coordination.
Ensure candidate applications are entered into the system for interviews.
As and when required, support the recruitment team in sourcing candidates from relevant platforms.
Coordinate with new joiners for their pre-offer & pre-onboarding documentation
Maintain precise and correct employee records within HR systems and files.
Collaborate with internal departments (IT, hiring managers, Administration) to facilitate seamless employee experience.
Deliver a positive candidate experience by ensuring effective communication and timely follow-up throughout the recruitment process.

Who You Are:

One to two years of experience in a Human Resources, Talent Acquisition, or Administrative Human Resources field.
Proficient knowledge of HR Information Systems (HRIS) or employee management systems.
Competent Excel and Microsoft Office skills.

Holds a bachelor’s degree in human resources, Business Administration, or a related field.
Possesses strong organisational and multitasking capabilities.

Excellent written and verbal communication skills.
Ability to work flexibly; office/home.

Why Join Inchcape?
At Inchcape, our people are our greatest strength. We offer the opportunity to be part of a global organisation where your ideas, expertise, and ambition can make a real impact.

What we offer:
Competitive salary and incentive opportunities
Healthcare benefits
Generous annual leave
Career development and progression opportunities
Global recognition programmes
Team-building and networking events

Our Values

Global Perspective
We connect the world and see the bigger picture.

The Power of People
We succeed through local expertise and strong relationships.
Progress

We embrace innovation and drive positive change.

Ready to Make an Impact?
If you're a customer-focused sales professional looking to grow your career with a global leader in maritime and  logistics services, we'd love to hear from you.
Apply now and help us deliver the bigger picture.
#ISSthebiggerpicture
Inchcape Shipping Services is an Equal Opportunity Employer committed to creating an inclusive and diverse  workplace for all.

Customer engagement and management.
Working in complex multi-cultural organisations.