Accounts Payable and Expense Lead

Infinit-O is the trusted, customer-centric, and sustainable leader in Business Process Optimization. We empower finance and healthcare organizations to thrive in a digital-first world by combining specialized industry expertise and innovative technology for 20 years.
We navigate complex industry landscapes to drive transformative outcomes, helping businesses streamline operations, enhance customer experience, and achieve sustainable growth backed by a world-class Net Promoter Score of 75. Our approach combines operational efficiency with a human-centered ethos, ensuring sustainable value creation for our clients and team members.

As a Certified B Corporation, Infinit-O is committed to the highest standards of social and environmental performance, accountability, and transparency. We embed these values into every aspect of our operations—aligning business success with a positive impact on our clients, people, and communities.

Our commitment to Diversity, Equity, and Inclusion (DEI) is integral to our mission. We believe that building inclusive, equitable teams is not only the right thing to do—it is also essential for driving innovation and better business outcomes. We actively promote equal opportunity through inclusive hiring practices, continuous learning programs, and regular equity assessments to ensure a fair and empowering workplace for all.

Key Responsibilities:

- Lead, mentor, and develop the AP team (Analysts and Specialists), setting clear priorities, reviewing work product, and supporting professional growth.
- Establish service standards, KPIs, and operational controls for the AP function.
- Allocate workloads across the team to ensure timely processing of invoices, payment batches, and vendor inquiries across all entities.
- Drive continuous improvement initiatives to enhance AP workflow efficiency, accuracy, and scalability. Conduct performance reviews and support career development planning for direct reports.

- Oversee end-to-end AP workflows in Stavpay, including invoice intake, data entry, cost allocation across fund entities and management companies, approval routing, and payment readiness.
- Review and approve invoice coding, entity allocation, and expense categorization to ensure accuracy across funds, SPVs, and management entities.
- Monitor invoice aging, open payables, and payment status; ensure timely resolution of holds, disputes, and aged items.
- Oversee AP payment batch loading and data synchronization into Advent Geneva to maintain general ledger integrity.
- Ensure accrual support is prepared accurately and on schedule for month-end and period close.

- Oversee vendor onboarding procedures, including due diligence, tax form collection (W-9 / W-8), and validation of payment and banking data.
- Maintain the integrity of vendor master data within Stavpay, ensuring records are current, complete, and audit-ready.
- Review and approve changes to vendor payment details and banking information in accordance with internal controls.
- Serve as the senior escalation point for internal and external vendor payment inquiries, ensuring professional and timely resolution.
- Partner with Fund Accounting, Tax, and Legal & Compliance on AP-related matter.
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- Oversee preparation of the AP Dashboard and related management reporting, providing senior leadership with clear visibility into cash outflows, payment aging, and operational metrics.
- Support expense analysis, budget monitoring, and vendor cost reporting across fund and management company entities.
- Ensure AP operations are compliant with internal controls, audit requirements, and investor reporting standards.
- Partner with Fund Accounting to reconcile payables, resolve discrepancies, and support year-end audit processes.
- Identify and escalate operational or financial control risks arising from AP activities.

- Act as the primary AP operations liaison to Fund Accounting, Legal, Tax, and senior management.
- Coordinate with fund administrators and external service providers on payment-related matters.
- Support ad hoc financial analyses and special projects as directed by the Senior Controller.
- Provide input on AP system enhancements, workflow automation, and platform optimizations (Stavpay, Geneva).
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Requirements

Job Requirements and Credentials:

- Bachelor’s degree in Finance, Accountancy, Business Administration, Economics, or a related field.
- 8+ years of experience in accounts payable, fund operations, or finance operations, with a focus on AP workflow management in a multi-entity environment.
- Minimum 1 years of people leadership experience.
- Strong experience supporting private equity funds, alternative investment managers, or fund administration organizations.
- Experience managing AP and invoice operations in a regulated financial services or alternative asset management environment.
- Strong understanding of private equity fund structures, management companies, SPVs, and fund expense allocation.
- Advanced Microsoft Excel and reporting capabilities.
- Strong working knowledge of AP automation platforms; experience with Stavpay is a significant advantage. Familiarity with Advent Geneva or comparable portfolio accounting systems is a plus.
- Knowledge of AP controls, vendor payment governance, W-9/W-8 tax documentation requirements, and audit readiness standards.
- Leadership and people development.
- Strong operational and financial controls mindset.
- Strong attention to detail in invoice review, expense coding, and vendor data validation.
- Excellent stakeholder management across legal, finance, and investment operations teams.
- Strong analytical, decision-making, and problem-solving capabilities.
- Ability to operate in a fast-paced, multi-entity private equity environment with high standards of accuracy and governance.