e-Billing Coordinator

For Linklaters Global Solutions in Warsaw, we are currently recruiting for the E-Billing Coordinator role.

Work arrangements:

Hybrid model work: 2 days per week from the office located next to Rondo ONZ

Contract: permanent with 3-month probation period

Working hours: E-Billing team typically works standard hours from 9:00 to 17:15.

About the team

Join our Finance team as a valued member, supporting the firm’s financial health through timely and accurate insights. The team is globally diverse and committed to upholding high standards of integrity, collaboration, and continuous improvement.

The E-Billing team ensures the smooth submission of billing data to clients’ platforms, manages submissions and rejections, and provides ongoing assistance to both clients and practice teams.

As an E-Billing Coordinator , you will be responsible for managing the full e-billing lifecycle, from setup and submission through to query resolution and reporting. At the heart of this role is ensuring that client invoices are processed efficiently, accurately, and in full compliance with firm policies and client requirements.

You will be responsible for:

- eBilling Platform Management: Uploading invoices to client systems in a timely manner and coordinating with clients and vendors to troubleshoot issues.
- Query Resolution: Addressing and resolving queries and rejections from clients and fee earners promptly.
- Deadlines: Monitoring and updating internal billing schedules to ensure internal and external deadlines are adhered to.
- Data Management: Maintaining the eBilling console to ensure it is accurate and up-to-date; ensuring timekeepers/user records, matters, and billing rates, are also accurate and up-to-date.
- Managing New Client Setups: Assisting with client configuration and implementation while ensuring compliance with eBilling policies and procedures, SAR rules and firm policies.
- Client Communication: Liaising with clients throughout the eBilling process, from setup to payment.
- Collaboration: Working with other teams (e.g., Credit Control, Client Finance, Billing and Pricing Teams) to ensure compliance with eBilling requirements.

Apply if you have:

- At least 2 years of experience in eBilling or E-Invoicing activities at a professional services firm, experience in law firm is highly desirable,
- Demonstrated ability to deliver eBilling responsibilities effectively, ensuring operational excellence and positive experiences for all stakeholders,
- Show excellent written & spoken English , Strong communication skills and the ability to collaborate effectively across teams
- Bring technical, numeric, and analytical expertise – Excel has no secrets from you ,
- A focus on accuracy, deadlines, and client service,
- Legal Finance experience - nice to have,
- Willingness and ability to travel for business to the United Kingdom as required,
- Familiarity with SAP is a plus.

The Team

You will be welcomed into the Finance team as a valued and integral member of the group. The Finance function is a globally diverse team of professionals dedicated to ensuring the firm’s financial health, enabling strategic decision-making, and delivering accurate, timely financial insight and control. In this role, you will collaborate closely with both the local team and the broader Finance network, with strong support and a shared commitment to excellence. Our culture emphasises teamwork, integrity, and continuous improvement.

Working alongside stakeholders across the business, the Finance team is responsible for a wide range of activities including budgeting, forecasting, financial reporting, compliance, and strategic planning. The team plays a critical role in safeguarding the firm’s financial stability and driving value through data-led insight and financial stewardship. This role offers a variety of responsibilities and projects, providing opportunities for development, cross-functional exposure, and professional growth.

We are excited to expand our team with individuals who are detail-oriented, commercially aware, and passionate about contributing to the firm’s success through sound financial management and collaboration.

Linklaters

Linklaters is a global law firm, with 31 offices in 21 countries worldwide.

Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional.

We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mind-set we aim to bring to every interaction.

Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere.

We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias. This is vital to our ability to work as one team, with a common goal.

Benefits

Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution you'll be making to our success. These include:

- Private medical insurance
- On-site gym and bike facilities
- Group Life insurance
- Firm funded worldwide personal travel insurance, for you and your family
- Subsidised sport card or public transportation card
- Wide range of training opportunities

What sets us apart

At Linklaters

- We offer a truly global work experience and the opportunity to be involved in strategic projects that drive innovation and shape the future of our business
- We belong to a firm that embodies its corporate social, environment, and governance responsibility commitments
- We remain focused on talent and having the best people which will result in a diverse workforce
- Having got the best people, we want them to feel included, valued and respected so they can perform at their best
- We advocate speak-up culture to empower our people in sharing their voices and an open-door policy to ensure they are listened to
- We invest in custom-fit career paths for our people in line with their talents and aspirations
- We provide agile working solutions to meet the changing needs of our people and our business
- We are committed to people first relationships based on mutual trust, respect, and appreciation
- We support the health and wellbeing of our people, providing a safe space to talk about emotions and mental health with access to expert advice as needed
- We invest in developing leaders of the future who demonstrate emotional intelligence and a passion to discover, coach and develop the talents of others

Technical Skills:

This list of duties and responsibilities above is not exhaustive.  It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.