House Manager & Family Assistant

House Manager & Family Assistant

Location: Waltham, MA 02452

Employment Type: Part-time, 25–30 hours per week

Schedule: Monday through Friday, approximately 2:00–6:00 PM daily. Schedule may flex based on family needs.

Compensation: 35–40 per hour based on experience and qualifications, plus a monthly gas stipend.

Start Date: ASAP

Requirements

- Valid driver's license and reliable personal vehicle
- Maintain a smoke-free environment
- Fragrance-free
- CPR and First Aid certified (or willingness to obtain)
- Must be authorized to work in the United States
- Ability to navigate multiple flights of stairs throughout the day

About Our Family

We are a busy, warm family with two young school-age children, living in a welcoming, intentional home in the Waltham area. With both parents working demanding professional roles, our days move at a fast pace and rely on a thoughtful daily flow. Between school pick-ups and busy late afternoons, we rely on structured daily routines to ensure our home stays a calm and well-managed home.

To support our family’s routine, we are looking for a true household partner who can step into our space and bring a quiet, steady energy that makes everything feel seamlessly managed. We appreciate a clean, intentional aesthetic where things are kept tidy, organized, and running smoothly behind the scenes. This is far more than a babysitting role; we want someone who takes genuine ownership, proactively notices what needs to be done, and takes pride in managing the day-to-day rhythm of our home.

Above all, we are seeking a long-term dynamic built on mutual respect, trust, and clear communication. Our ideal candidate will feel like a natural extension of our household; professional, grounded, and deeply invested in the well-being of our home and children. Having someone step into our space with a capable, self-directed mindset will give our family the consistency and balance we need to thrive.

Who You Are / What We're Looking For

You bring a grounded, unshakeable calm to every environment you enter. You are naturally observant and proactively maintain order without needing constant direction. You are the kind of person who sees a pile of Pokémon cards on the floor and quietly puts them in a binder without being asked. You understand how to manage a home with high standards and bring a direct, professional, and clear approach to your communication, keeping the family seamlessly informed through digital tools and quick updates.

You bring a warm, patient, and thoughtful approach to working with children, providing steady support while encouraging their independence and growth. You know how to cultivate quiet moments for reading with a younger child while guiding an older child to build independence with their homework. You bring a mature, mindful approach while prioritizing meaningful, active engagement during key afternoon transitions.

You thrive in an environment where your proactive contributions are valued, your work is visible, and deep trust is built over time. You take pride in crafting routines that bring ease to a busy family's daily life, and you are excited by the prospect of stepping into a steady, multi faceted role where you can become an essential, long term partner behind the scenes.

Key Responsibilities

Family Support & Child Assistance

- Pick children up from school
- Sit with children for homework support
- Assist with bath and shower routines
- Unpack school bags, rinse lunchboxes
- Prep children's lunchboxes for the following day
- Drop-off to extracurricular activities
- Support with children's closet rotations
- Assist with birthday party planning and party favors
- Openness to accompanying the family on vacation as a support role is a plus

Household Organization & Maintenance

- Daily tidying and household resets
- Create and maintain household organizational systems
- Prepare home ahead of cleaner visits
- Organize and maintain toy rotation to keep play spaces engaging
- Seasonal closet and décor swaps
- Coordinate donation drop-offs
- Organize and maintain the attic and other storage areas as needed
- Oversee vendor schedules (cleaners, landscapers) and be present as needed
- Occasional assistance packing for family travel

Inventory & Errands

- Restock pantry, fridge, and household supplies on an ongoing basis
- Manage running household lists and household orders (Amazon, Costco, Target)
- Handle returns, dry cleaning drop-off and pickup, and gift shopping
- Mail and package handling, including breaking down boxes
- Schedule and coordinate family appointments (medical, dental, etc.)

Meal Planning & Prep

- Batch-prep children's school lunches
- Batch-prep ingredients for 3-4 dinners per week
- Grocery shopping with attention to weekly meal needs and pantry inventory
- Ensure ingredients are stocked and prepared
- Kitchen clean-up

Laundry & Linen Care

- Wash, fold, and put away laundry for the household
- Maintain a tidy and well-stocked laundry area

Administrative & Personal Assistant Support

- Appointment and event coordination
- Maintain and update the household Skylight calendar
- Travel logistics support for family trips
- Receipt/budget tracking

Vehicle Management

- Schedule routine maintenance for the family vehicle
- Coordinate fueling and vehicle organization as needed

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How to Apply
Please submit a short intro letter, an updated resume, and three professional references with contact information.

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