About this role
Overview
Under general supervision, follows clearly detailed procedures in performing simple repetitive tasks in the same sequence, such as filing pre-coded documents in a chronological file or operating office equipment, e.g., mimeograph, photocopy, addressograph or mailing machine.
Responsibilities
- Organize and distribute supplies to client employees as detailed in job requests; Verify and log orders upon delivery; Monitor inventory of copy supplies, stock paper and toner and keep supply area neat (inclusive of convenience copiers)
- Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc. Obtain legible signatures for accountable distributions
- Estimate runtime on the small to medium photocopy jobs; Check all copies produced for quality and accuracy; Produce bound copies of work when requested; Deliver and pick up copy jobs
- May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings
- Operate facsimile machines; send and receive facsimiles; Keep complete and accurate logs of incoming and outgoing facsimiles; Where appropriate, input facsimile data into computer for client charge back; Generate activity reports, confirmation reports, and call the receiver to confirm receipt as necessary
- Prepare monthly production and volume reports in order to measure productivity and prepare billing charges
- Performs other administrative duties from inserting, copying and photocopying to faxing as needed
May possibly perform any of the following functions at the direction of the Site Manager:
- Set up and maintain client’s kitchen areas and conference rooms, order food and make coffee
- Provide reception work such as answering telephones, taking messages and greeting visitors
- Move boxes, supplies or furniture; replace light bulbs
- May be requested to perform document scanning
- Prepare outgoing items for shipping
- Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the site
- Additional responsibilities that other employees at that site do not perform
Qualifications
- High school Diploma or equivalent
- 1 year experience working in a mailroom or professional office environment
- Knowledge of metering, weighting, logging and other shipping procedures
- Some computer skills preferred
- Ability to perform routine functions of most of the various equipment & systems (fax, scanner, metering, stamping, tracking systems, photocopying, color copying, etc.)
- Excellent customer service, professional attitude and appearance are a must
- Ability to work overtime & meet deadlines
PHYSICAL DEMANDS
Physical activity required including bending, reaching, lifting and prolonged periods of sitting or standing.
May lift and/or move up to 50lbs.
What We Offer:
Competitive pay & benefits!
Comprehensive training and development programs that prepare employees to advance from within.
A company focused on creating a positive work and client environment.
Employee discounts on entertainment, products, and services nationwide!
Come Join Our Team!