Payroll Specialist

Job Title: Payroll Associate Job Description The Payroll Associate plays a key role in end-to-end payroll processing for construction and maintenance projects in New York. This position focuses on complex payroll activities involving prevailing wage requirements, union employees, certified payroll reporting, and tax remittances within a shared services environment. You will support accurate and compliant payroll operations while gaining exposure to both day-to-day processing and longer-term opportunities in quarter-end, year-end, and payroll systems support. Responsibilities

- Process end-to-end payroll for construction and maintenance projects, ensuring accuracy and compliance with applicable regulations and policies.
- Handle payroll for union employees, including interpretation and application of union rules, agreements, and related wage requirements.
- Manage garnishments, deductions, and other complex payroll transactions in a semi-complex environment that may include multi-state, union, and multiple organizational structures.
- Perform certified payroll reporting for prevailing wage projects, ensuring all required information is complete, accurate, and submitted on time.
- Support payroll tax activities, including tax calculations and remittances, in accordance with federal, state, and local regulations.
- Utilize payroll systems such as SAP and ADP Workforce Now to input, review, and validate payroll data and reports.
- Assist with quarter-end and year-end payroll processes, including reconciliations and reporting, as responsibilities expand over time.
- Collaborate with colleagues in a corporate shared services environment to ensure consistent payroll practices and resolve payroll-related inquiries.
- Maintain accurate payroll records and documentation for audit and compliance purposes.
- Contribute to the improvement of payroll processes and systems, with the opportunity to become more involved in the IT back-end of payroll over time.

Essential Skills

- At least 1 year of payroll experience in a semi-complex environment, such as multi-state, union, or multiple organizations, involving more than basic time card entry.
- Minimum 1 year of experience processing union payroll.
- Hands-on experience with garnishments, deductions, and union payroll processing.
- Proficiency in payroll tax concepts and processes, including tax remittances.
- Experience with prevailing wage requirements and certified payroll reporting.
- Computer and technology savvy, with the ability to work effectively in payroll software and related systems.
- Payroll processing experience using systems such as SAP and ADP Workforce Now.
- Ability to work accurately with detailed payroll data and meet deadlines in a shared services environment.

Additional Skills & Qualifications

- Experience working in a construction or maintenance industry environment, particularly on transit-related projects.
- Background in a corporate shared services payroll function.
- Familiarity with New York transit-related payroll requirements and associated red tape and regulations.
- Interest in developing skills related to the IT back-end of payroll systems and process optimization.
- Strong communication and collaboration skills, with the ability to work effectively in a team of payroll professionals.
- Adaptability to learn new systems and procedures as responsibilities grow over time.
Job Type & Location
This is a Contract to Hire position based out of Farmingdale, NY.
Pay and Benefits
The pay range for this position is $60000.00 - $65000.00/yr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. good company benefits full coverage
Job Type & Location
This is a Contract to Hire position based out of Farmingdale, NY.
Application Deadline
This position is anticipated to close on Oct 23, 2026.
Workplace Type
This is a hybrid position in Farmingdale,NY.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.