Leave Of Absence Specialist

Job Title: Leave of Absence Specialist Job Description
We are seeking a dedicated Leave of Absence Specialist to manage and oversee leave of absence claims, providing essential customer service and ensuring compliance with federal and state regulations. This role involves close collaboration with various departments and requires strong analytical and communication skills.
Responsibilities
- Handle escalations related to leave management, such as investigating issues with EDD approvals and preemptive terminations.
- Provide oversight of leave of absence claims with support from a third-party administrator.
- Track and analyze leave of absence data using our internal HRIS system and Excel.
- Respond to requests from state agencies and insurance companies regarding company plans, state-paid disability, and leave programs.
- Provide excellent customer service by promptly responding to inquiries via phone, email, and mail.
- Support day-to-day outsourced Leave of Absence administration and maintain relationships with Human Resources, workers compensation, and corporate counsel.
- Engage with managers and Human Resources to document reasonable accommodations.
- Manage the LOA inbox, responding to inquiries and escalated issues.
- Audit the leave spreadsheet to ensure compliance and accuracy.
- Follow up with employees whose leaves are ending to confirm return dates.
- Attend ongoing training on Leave of Absence topics to ensure compliance.
Essential Skills
- 1-2 years of HR experience.
- 1-2 years of experience in leave management (FMLA, workers' compensation, etc.).
- General understanding of leave processes.
- Experience with third-party companies processing leaves.
- Knowledge of HRIS systems.
- Proficiency in Microsoft Excel, including pivot tables and spreadsheets.
Additional Skills & Qualifications
- Employee relations or benefits knowledge is a plus.
- Basic computer skills.
Work Environment
This position is based in our corporate headquarters located in a newly established office space in Irvine. The environment is professional, with exposure to C-level executives from corporate finance, legal, HR, and other departments. This role is 100% on-site with flexible start times post-training. The team is small and collaborative, working with a large volume of data. Training hours are from 8 AM to 5 PM, and there is flexibility in working hours afterward, with an 8-hour workday and options for lunch breaks. The manager values a go-getter attitude and willingness to learn, fostering a supportive and team-oriented atmosphere.
Job Type & Location
This is a Contract to Hire position based out of Irvine, CA.
Pay and Benefits
The pay range for this position is $24.00 - $24.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract to Hire position based out of Irvine, CA.
Application Deadline
This position is anticipated to close on Oct 23, 2026.
Workplace Type
This is a fully onsite position in Irvine,CA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.