HR & Executive Assistant

Position Summary:
Pedes Orange County is a Comprehensive Vascular Practice   looking to hire a full-time, in-office HR Assistant and Executive Assistant . We are looking to bring someone on to assist in several facets of our quickly growing facility. We are seeking a highly organized, proactive, and adaptable professional to serve as our   Human Resources Assistant & Executive Assistant . This role has hybrid responsibilities and is ideal for someone who thrives in a fast-paced environment and enjoys both leading HR functions and supporting executive-level projects through administrative support. The ideal candidate will be responsible for overseeing HR operations while also ensuring the smooth day-to-day functioning of the office, including managing supplies, mail, accounting tasks, and other executive administrative duties.

Key Responsibilities:

Human Resources:

- Manage employee onboarding and offboarding, including document checks, background checks, license verification, and IT access coordination

- Maintain personnel files and ensure compliance with labor laws and practice policies

- Oversee employee relations, conflict resolution, and performance management processes

- Facilitate employee reviews, write-ups, and disciplinary actions

- Administer time-off requests, track attendance, and review timesheets for payroll submission

- Support recruitment efforts by posting job ads, screening candidates, and scheduling interviews

- Monitor HR policies and recommend updates to stay compliant with federal and state employment laws

Office Administration & Executive Support:

- Assist executive leadership with scheduling, meeting prep, and special projects

- Coordinate and maintain office supplies and inventory; process supply orders as needed

- Sort and distribute incoming/outgoing mail and packages

- Serve as a point of contact for vendors and facility maintenance needs

- Help coordinate staff meetings, events, and trainings

- Perform general office duties to support the overall function of the clinic and executive team

Accounting Support:

- Upload, verify, and categorize incoming bills and invoices

- Process payments and maintain accurate records of transactions

- Approve and submit payroll in collaboration with leadership and HR systems

- Maintain vendor accounts and assist with monthly reconciliation

- Use QuickBooks to manage and track expenses, payments, and financial entries

- Assist with preparing reports and summaries for management review

Qualifications:

- 1+ years of experience in human resources, office administration, or accounting (healthcare setting preferred)

- Strong knowledge of California employment laws and HR best practices

- Proficiency in QuickBooks and Microsoft Office Suite (required)

- Excellent communication, time management, and problem-solving skills

- High level of discretion and professionalism when handling confidential information

- Experience with HR software such as BambooHR or EMR systems preferred

- Ability to multitask, prioritize effectively, and adapt to shifting needs in a clinical environment

- Bachelor’s Degree in Human Resources, Business Management, Accounting, or a related field (required)

- aPHRca Certification (preferred but not required)

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

- 401(k)

- Dental insurance

- Health insurance

- Paid time off

- Vision insurance

Schedule:

- Monday to Friday

Experience:

- Executive administrative support: 1 year (Required)

- Medical office: 1 year (Required)

- Human resources: 1 year (Required)

License/Certification:

- Associate Professional in Human Resources (Preferred)

Ability to Commute:

- Irvine, CA 92614 (Preferred)

Ability to Relocate:

- Irvine, CA 92614: Relocate before starting work (Preferred)

Work Location: In person