Human Resources Coordinator

Human Resources Coordinator - Hybrid | New York, NY
Reporting to: Associate Director, Human Resources
Location: NYC Headquarters | Hybrid
Job Type: Full-Time, Non-Exempt (Hourly)
Compensation: $27.00-$29.50 per hour

Join a Hospitality Company That's Changing the Way People Stay
Furnished Quarters is a privately owned, LGBTQ+ diverse company and one of the largest independently owned providers of short-term furnished housing. For over 25 years, we've been redefining the guest experience with curated apartment stays in vibrant cities across the globe. Now we're looking for a proactive, detail-oriented Human Resources Coordinator to join our Human Resources team in New York and help us deliver a responsive, people-first employee experience.

What You'll Do
As the Human Resources Coordinator, you'll be a first point of contact for employees, managers, and candidates across the organization. On a typical day, you'll respond to HR requests, coordinate interviews and onboarding, keep personnel records accurate and confidential, and track training, compliance, and performance review deadlines. You'll also lead new-hire orientation, support employee engagement initiatives, and find practical ways to streamline HR work.

Your responsibilities will include:

- Responding to routine HR requests from employees, managers, and candidates, tracking items through resolution, and escalating sensitive matters
- Distributing HR communications and announcements and completing employment verifications
- Posting job openings, screening applications, conducting HR screening interviews, and coordinating interviews with hiring teams
- Coordinating background and reference checks, offer letters, and new hire documentation
- Managing onboarding, employee changes, and offboarding from start to finish, including systems access and checklists
- Leading new hire orientation and HR-led training and partnering with managers on department training
- Assigning and tracking required safety and compliance training and following up on overdue items
- Supporting new hire benefits enrollment and following up on outstanding elections
- Maintaining accurate, confidential personnel records, including Form I-9 and E-Verify documentation
- Coordinating required workplace postings, employee notices, and policy acknowledgments
- Tracking performance review cycles and sending manager reminders
- Planning and executing employee engagement and wellness initiatives and events
- Maintaining HR SOPs and identifying opportunities to improve and automate HR workflows

What Makes This Role Unique
- You'll touch every stage of the employee lifecycle, from first interview to last day
- You'll be cross-trained across HR functions and may take the lead on designated workflows and projects
- You'll use modern tools, including AI, to build smarter HR processes and reduce manual work
- You'll join a team that values Challenge, Collaboration, Care, Career, and Community

What We're Looking For
- Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent education and experience
- 2+ years of HR or HR administrative experience, including onboarding, orientation, or training
- Working knowledge of Form I-9, E-Verify, confidentiality, and core employment law requirements
- Experience with an applicant tracking system and proficiency in Microsoft Office
- Strong communication, organization, and attention to detail, with the ability to manage competing priorities independently
- Experience with ADP Workforce Now, JazzHR, Asana, DocuSign, or AI tools such as Claude is a plus
- Multi-state or international HR experience, or a background in hospitality, is a plus

Perks & Benefits
- Medical, dental, and vision insurance
- Life, short-term, and long-term disability insurance
- Medical FSA and commuter benefits
- 401(k) with company match
- Paid time off

Work Hours & Location
This is a full-time, hourly, non-exempt position based in our New York office on a hybrid schedule of three in-office days and two remote days per week, subject to business needs.

Physical Requirements
The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. While performing the duties of this job, the employee is regularly required to communicate verbally and listen actively. The employee is frequently required to sit, stand, walk, use hands for manual tasks, and reach with hands and arms. Must be able to use a computer and standard office equipment effectively, with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Equal Opportunity Statement
Furnished Quarters is an equal opportunity employer committed to a workplace free from discrimination. We celebrate diversity and do not discriminate based on race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.