Work Winning Coordinator

Due to the continuing success and growth of our AESG team, a fantastic opportunity has opened up at our award-winning Specialist Consultancy, Engineering and Advisory Firm.

We are headquartered in London, Riyadh, Singapore and Dubai, Cape Town, Cairo & Sydney working throughout the Middle East, Europe and Asia. Our areas of expertise are represented in four core verticals: Building Engineering, Planning and Infrastructure, Strategy and Advisory and Commissioning, Handover and Asset Management.

We pride ourselves in being leaders in the industry in each of the services that we offer. We have one of the largest dedicated team with decades of cumulative experience in sustainable design, fire and life safety, cost management, façade engineering, commissioning, building performance, waste management, environmental consultancy, carbon management and acoustics.

JOB PURPOSE

- Responsible for the efficient and effective running and management of the entire bid process, ensuring a high level of excellence at all times.

GENERAL EXPECTANCY

- Some experience and basic competencies demonstrated.
- Typically, in the early stages of their career.

RESPONSIBILITIES

- Continuously update proposal tracker and MS Teams task cards.
- Responsible for the entire proposal process from the time an opportunity is assigned on the tracker through to final outcome, including go/no go decision, client correspondence, commercial team coordination, drafting of proposal, submission of proposal, revision/BAFO management and coordination with the heads of divisions/technical leads.
- To be able to review and analyse client requests and RFP documents to gain a clear understanding of project requirements and AESG scope. Examine tender clarifications and inform the team of any changes due to clarifications received.
- Diligently manage email correspondence and action client requests in a timely manner.
- Management and organization of proposal folders and materials.
- Ensure that all documents received and submitted to the client, including proposal document, revision to proposal document, clarifications, responses to clarifications, BAFO documentation, resource schedules as well as email correspondences are properly filed in the server.
- Adhere to internal policies and procedures to ensure consistency across the bids team.
- Ensure that all proposals are recorded in NetSuite in a timely manner.
- Prepare pre-qualification documents with input from heads of divisions and other operational teams as needed.
- Support the project awards process through IMS issuance.
- Ensure that new consultant staff CVs are prepared and filed in the server.
- Coordinate with internal teams to ensure that proposal templates are up to date.
- Provisional pricing of standard bids using the fee calculator.