Cleared Security Administrative Assistant

Job Title: Security Administrative Assistant Job Description The Security Administrative Assistant provides critical support to the facilitys industrial security program by managing access to restricted areas, maintaining accurate security and administrative records, and assisting with classified materials and systems under established procedures. This role works closely with the Facility Security Officer and Information Systems Security Manager to ensure secure, efficient day-to-day operations, while delivering professional, responsive service to employees, visitors, and government representatives. Responsibilities

- Escort authorized individuals to restricted areas and ensure they follow established access control and security procedures.
- Set up, issue, track, and reconcile personnel badges for secure workers, including verifying required documentation and maintaining accurate badge records.
- Open and secure the restricted area at the beginning and end of each workday in accordance with established security protocols.
- Support the Facility Security Officer with the daily administration of the industrial security program, including maintaining security records and coordinating security-related activities.
- Support restricted-area operations by monitoring compliance with procedures, maintaining supplies, and assisting personnel with security-related needs.
- Coordinate and support classified visits and meetings by verifying visit authorizations, preparing required documentation and materials, and assisting with meeting setup and closeout.
- Process incoming and outgoing classified deliveries, maintain required documentation and accountability records, and perform authorized courier services for classified materials in line with established security procedures.
- Coordinate security training, track completion requirements, maintain training records, and assist with security inspections, inventories, reviews, and assessments.
- Print, scan, bind, and prepare documents, including large-format architectural drawings, and create authorized digital media to support project and security needs.
- File and reconcile documents and records, ensuring that documentation is complete, accurate, and properly organized for easy retrieval and audit readiness.
- Provide general administrative and document support to personnel in restricted areas, respond to routine questions, and maintain adequate supplies and materials to support daily operations.
- Anticipate the needs of employees, particularly architects and designers working under demanding project schedules, and proactively coordinate materials and support to help work proceed efficiently.
- Communicate professionally with employees, clients, government officials, and visitors, provide clear and accurate information, and refer complex or sensitive questions to the appropriate personnel.
- Maintain accurate records, provide timely status updates, follow through on assigned tasks, and promptly report discrepancies, procedural concerns, or potential security issues to the appropriate personnel.
- Provide administrative and general support to the Information Systems Security Manager on classified systems-related activities, as needed and authorized.
- Serve as the alternate Communications Security (COMSEC) custodian by assisting with access to COMSEC equipment and materials and supporting required accountability and recordkeeping in accordance with established procedures.
- Perform other security-related and administrative duties as assigned by the Facility Security Officer to support the overall industrial security program.

Essential Skills

- Active Secret security clearance, with the ability to maintain the clearance as a condition of employment.
- Demonstrated experience providing administrative support in a structured, process-driven environment.
- Proficiency with Microsoft Office, including strong skills in Excel for tracking and recordkeeping and Outlook for professional communication and scheduling.
- Strong attention to detail, particularly in documentation, data entry, and material handling, ensuring accuracy and compliance with procedures.
- Experience with filing, record maintenance, and document reconciliation to support audits and security requirements.
- Ability to handle sensitive and classified information in accordance with established security policies and procedures.
- Strong organizational skills with the ability to manage multiple tasks, prioritize effectively, and follow through on assignments.
- Professional written and verbal communication skills for interacting with employees, clients, government officials, and visitors.
- Reliability in opening, securing, and monitoring restricted areas and in following access control procedures.

Additional Skills & Qualifications

- Experience with data entry and inventory tracking to support security records and materials accountability.
- Background in administrative assistance within a security, government, or highly regulated environment.
- Familiarity with industrial security programs and working with Facility Security Officers or similar roles.
- Experience supporting architects, designers, or project teams working under tight deadlines.
- Ability to learn and follow detailed procedures related to COMSEC and classified systems support.
- Demonstrated customer service mindset, with a proactive approach to anticipating and meeting employee needs.
- Interest in long-term growth and advancement within security or administrative career paths.

Work Environment This is a full-time, on-site position working Monday through Friday, from 8:00 a.m. to 5:00 p.m. The role is based in a secure facility with restricted areas that require strict adherence to access control and security procedures. You will work closely with security, administrative, and technical staff in a close-knit office culture that values collaboration, reliability, and professionalism. The position involves regular use of standard office technology, including computers, printers, scanners, and document binding equipment, as well as handling classified and sensitive materials under defined protocols. The environment supports long-term stability, with opportunities for growth and promotion for high-performing employees. On-site presence is required five days per week, and employees are responsible for their own parking costs.
Job Type & Location
This is a Contract to Hire position based out of Washington, DC.
Pay and Benefits
The pay range for this position is $28.85 - $32.21/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract to Hire position based out of Washington, DC.
Application Deadline
This position is anticipated to close on Oct 30, 2026.
Workplace Type
This is a fully onsite position in Washington,DC.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.