Administrative Assistant IV

SAIC is seeking a highly professional and detail-oriented Administrative Assistant to support daily business operations and provide administrative support to leadership and team members. The ideal candidate will possess strong communication skills, excellent time management abilities, and a customer-service mindset. This role is critical to maintaining efficient office operations and ensuring a positive experience for internal and external stakeholders. The role provides administrative support for a program focused on modernization of space launch ranges and digital transformation initiatives supporting the Assured Access to Space mission. The position supports integrated program management activities and is based on-site in Santa Maria, California.

Job Responsibilities:

- Provide administrative support to managers and team members.
- Manage calendars, schedule meetings, and coordinate conference rooms and virtual meeting logistics.
- Prepare correspondence, reports, agendas, presentations, and other business materials.
- Maintain electronic and physical filing systems.
- Coordinate workspace assignments and office moves.
- Maintain contact lists.
- Help resolve communication gaps that affect workflow.
- Assist with timekeeping and leave-related administrative questions.
- Maintain AECC security training records and ensure completion of initial and annual training.
- Coordinate annual AECC audits.
- Coordinate travel arrangements, expense reporting and deliverable trip reporting as required.
- Identify, monitor, and order office supplies, furniture, and equipment while maintaining inventory levels.
- Serve as a point of contact for internal and external communications.
- Assist with onboarding and offboarding activities and other personnel-related administrative tasks.
- Support special projects, meetings, and events assigned.
- Coordinate team-building activities and events to support employee engagement and team cohesion.
- Handle confidential information with discretion and professionalism.

- High school diploma or equivalent; associate's degree preferred.
- 3+ years of administrative support experience in a professional office environment.
- Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
- Strong written and verbal communication skills.
- Excellent organizational skills with the ability to manage multiple priorities.
- Demonstrated attention to detail and problem-solving abilities.
- Ability to work independently and as part of a team.
- Professional demeanor and strong customer service skills.

Preferred Qualifications

- Bachelor's degree in Business Administration or a related field.
- Experience supporting senior managers or executives.
- Experience with expense reporting, travel coordination, and procurement processes.
- Knowledge of SharePoint and collaboration tools.

Experience working in a government contracting or corporate environment