Development Services Coordinator

Job Description:

Introduction:

At EverTrue, team members at all levels find their calling in our mission of Older Adults Living Life to the Fullest . In this work environment, all team members are part of a community and appreciated by the people they work with – residents and coworkers – every day.

Summary:

The Development Services Coordinator is responsible for data management and administrative tasks for their assigned Advancement department; This position will be part of an innovative, high-energy team that seeks to deepen donor, volunteer, and community engagement into the EverTrue mission.

Essential Duties and Responsibilities:

1. Collects and performs data entry, managing critical data, in multiple databases used to support the advancement efforts of EverTrue

2. Completes complex data retrieval/report requests; Processes data imports and global changes

3. Performs data verification and reviews discrepancies in data received to maintain the integrity of all data

4. Identifies operational deficiencies and recommends standards, policies and procedures that will mitigate risk, improve processes and database integrity

5. Assists others with oversight of daily data entry and maintenance of biographic and demographic constituent data in the database(s)

6. Serves as a back-up to the Development Services Specialist as needed

7. May assist with billing, tracking of funds and monthly reconciliation critical for advancing the mission

8. May serve as a liaison on annual fundraising projects/initiatives

9. Distributes, collects, inputs, and analyzes data from various surveys

10. May assist with data collection for grant applications and reporting for funded grants

11. May provide project management duties for data-driven projects as needed

12. May perform various administrative tasks including but not limited to filing, copying,

phones, preparing packets, ordering supplies, inventory, mailings, surveys, financial tracking, organizing, and promoting updates and documents in our intranet system

13. May assist with training of new staff members

14. May work with vendors as needed

Qualifications, Knowledge, Skills and Abilities:

- College degree preferred
- Prior job-related experience preferred
- Understanding of basic accounting/reconciliation principles
- Proficient computer skills, including Outlook and Microsoft Office, specifically Excel
- A strong understanding of database management principles; experience with an electronic health record, fundraising and/or volunteer database preferred
- Excellent interpersonal, analytical and problem-solving skills
- Ability to successfully collaborate with others in a team environment as well as the ability to work independently
- Ability to successfully manage multiple projects and set priorities and meet deadlines
- Excellent written and oral communication skills with the ability to articulate complex information in a comprehensive way to a diverse audience

Physical Requirements and Working Conditions:

The physical activities, demands, and work environment described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job duties and responsibilities.

Some lifting, pushing, pulling and carrying of heavy objects up to 30 pounds required; Pushing/pulling 100 lbs. on wheels; the work will have some short notice requests, timelines for completion of tasks or reports and some major projects extending over months which many require overtime; this position requires occasional local travel.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.  Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable federal, state and local laws and standards. Certain job functions described herein may be subject to possible modification in accordance with applicable federal, state, and local laws and standards.

EverTrue Pay & Benefits

Pay grade: 11

Pay range: $20.50/hour to $32.75/hour

Eligible for shift differentials: No.

For information on EverTrue benefits-eligibility by employment status, please see below.

All employees : Paid Time Off (PTO) and PTO Sell-back, Retirement savings benefits with an employer match contribution, Education Financial Assistance, Employee Assistance Program (EAP), Wellness, Pay advances (PayActiv), Caregiver support (TCARE), Leaves of Absence, Special retail deals and discounts (Perkspot), and Commuter support.

Part-time : In addition to the benefits provided to all employees… Extended Sick Pay, Bereavement Pay, and Jury Duty Pay.

Full-time or Weekend Option : In addition to the benefits provided to all employees and Part-time employees… Medical/Pharmacy, Dental, Vision, Flexible Spending Accounts (Healthcare and Dependent Care), Life insurance, Disability (Long-term and Short-term), Voya income protection benefits (Hospital, Critical Illness, and Accident), and Pet insurance.

Additional Information:

N/A